Overview of Product Management in Edlio Pay
The Products module in Edlio Payments (OSP) is the primary hub for managing online school store items, student activity fees, athletic spirit wear, yearbooks, field trips, and school obligations. School bookkeepers and administrators can create new payment items, configure inventory, adjust pricing, and control which activities appear on the public storefront.
đĄ Best-Practice Adoption Tip: Standardize your Activity Number convention at the start of each fiscal year (e.g., ACT-2026-FFA-01 or GL-7010-YEARBOOK). Consistent activity numbers ensure that monthly transaction reports reconcile smoothly against your general ledger and internal school accounting accounts.
Navigating to Products in Edlio Pay
To access your school store products:
From the primary Pay Management Dashboard, locate the top navigation cards or click Products in the core administration grid.
The OSP Products table displays all existing active and inactive items for your school, including the Activity No, Activity Name, Price, Sponsor/Teacher, Start/End Dates, Account No, and current Active status.
To create a brand-new store item, click the green + Activity/Obligation button located above the products table.
To modify an existing item, click the Edit (pencil) icon in the left-hand column next to the item row.
Core Product Configuration Tabs
When creating or editing an item in Edlio Pay, configuration is organized across six specialized tabs:
Required Fields: Activity Number, Name, Short Description, Sponsor/Teacher Name & Email, Dates Available, Price Type (Fixed, Variable, or Obligation), and Fund Account.
Additional Options: Guest Checkout eligibility (*No Student ID Required*), Item Text Input, Limited Quantity Limits, Recurring Payments, and Employee-Only restrictions.
Additional Fields: Course/Class designations, Event Codes, Long Descriptions, and customizable Terms & Conditions.
Product Image: Assign educational stock icons from the built-in catalog or upload custom photos (max 2 MB).
Volume Pricing: Configure tiered bulk discounts for quantity purchases.
Form Fields: Build custom questionnaires, student emergency contact forms, and digital signature acknowledgments.
Publishing and Retiring Items
Controlling item visibility is simple and immediate:
Active Toggle: Use the Active checkbox on the Required Fields tab to instantly publish or unpublish an item from the school store.
Automated Date Ranges: Set the Date Available and End Date fields. The item automatically appears on the public store at 12:00 AM on the start date and retires from public view at 11:59 PM on the end date without requiring manual deletion.
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