Overview of Additional Text Fields & Metadata
The Additional Fields tab in the product editor provides supplemental metadata fields to classify school activities, provide extended event descriptions, and enforce mandatory purchase terms and conditions.
đĄ Best-Practice Adoption Tip: For high-liability school activities such as field trips, science lab lab equipment usage, athletic camps, and graduation ceremonies, utilize the Item Terms & Conditions setting set to Required. Parents must explicitly read and check the agreement before proceeding to checkout, creating a verifiable audit trail.
Configurable Fields Breakdown
The Additional Fields tab includes the following inputs:
Date Activity Starts: Display date indicating when the actual class, sport season, or camp takes place (distinct from the dates the item is available for purchase).
Course/Class: Enter course codes or subject identifiers (e.g.,
AP-CHEM-101orBAND-SYM-04) to assist in cross-referencing against master school schedules.Event Code: An internal tracking code used for cross-district reporting or integration with third-party event scheduling systems.
Long Description: A rich multi-line text area to provide detailed instructions, itinerary details, required supplies, packing lists, or contact info.
Configuring Item Terms & Conditions
Protect your school and establish clear expectations by configuring the Item Terms & Conditions section:
Select your enforcement level:
Disable: No terms box appears during checkout.
Optional: Terms and conditions are displayed with an optional agreement checkbox.
Required: Terms and conditions are displayed, and purchasers must check "I agree to the Terms and Conditions" to complete their payment.
In the Terms & Conditions Text Box, paste your school or district's refund policy, code of conduct, or equipment liability release.
Click Save to apply changes.
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