In many school districts, individual classroom teachers and club sponsors do not have administrative access to create items directly in the online store. Instead, they complete a Product Setup Form and submit it to the school financial secretary or bookkeeper for entry.
Information Required on the Product Setup Form
When submitting an item request, sponsors should provide the following complete specifications:
Item Name: Clear public title (e.g., "French Club Beret & T-Shirt").
Price: Exact cost per item or suggested donation tiers.
Category: Target store department (e.g., Foreign Language Club).
Publish Dates: Exact start date when sales should open, and deadline when sales close.
Sizing/Variations: Full breakdown of available sizes, colors, or session times.
Inventory Limits: Total physical stock available to prevent overselling.
Accounting Account Code: General ledger fund account where proceeds must be deposited.
Required Questions: Any special prompts required from parents (e.g., student name, homeroom, emergency contact).
Downloadable Template
School bookkeepers can distribute this standardized template to staff at the beginning of each semester to streamline store updates and eliminate missing financial data.