Whether it be moving a player from one program to a more expensive one and wanting to charge the difference, a late fee for missing a deadline, or purchasing a uniform after registration is closed, Administrators can add miscellaneous charges onto a Household's account.
Administrators can create these charges by navigating to the Household Management page. The Household Information & Member tab includes a section titled Household Debits, which displays all current Debit records for the Household.
Select the Add New Debit button.
Enter a debit title and debit amount. Optional values include associated household members, debit remarks, season, and accounting code. If a season is selected, a list of all seasonal fees will appear in a drop-down menu, and the debit will be related to the chosen fee for future reporting.
The system defaults to automatically send Household Administrators an email notification of the new debit. You can uncheck the box if you do not want the email notification sent to the Household Admin.
The system also allows for Household Debits to be paid in installments.
Once a debit has been created, the Household Debits table will update with a row displaying the new fee. From this table, you can edit or delete a record.
If moving a seasonal registration across seasons, a dialog box is automatically opened at the end of the process asking if you would like to create a household debit for any additional charges.
If a Household Debit exists when any household admin logs into the public registration, or during proxy registration, a notification will appear with the debit title, amount, associated to, remark, and season. The message allows Household Administrators to continue with registration, which closes the dialog message and begins the registration process from the beginning. Or, they can proceed to checkout.
A cart item exists for each household debit. During the order review and order payment steps, the household Debit is displayed as a unique order item.
Once a household debit has been paid, the order date is recorded in the household debit section table. The debit will also be included with its order under the household order history tab of the Household Management page.