To allow registrants to apply for financial aid during the public registration process, a site administrator can turn ON Financial Aid for any given season under the season settings. When turned ON, site administrators can also customize a confirmation message that will be appended to the default registration confirmation message and email. This message can be used to communicate instructions to registrants about the financial aid approval process, form submission, and links, etc.
If the Admin Proxy Only option is selected, the financial aid feature will be ON, but it will NOT be available to the public - it will ONLY be available to administrators who are doing a proxy registration on behalf of the Household. This allows administrators to register a participant and select financial aid, but not expose this option to all members of the organization.
Once the feature has been turned ON for a season, the registrant will see an option at checkout to "Apply for Financial Aid" in addition to "Pay in Full" and "Pay in Installments" (if the installments feature has been turned on). The registrant will not be charged any money at checkout for financial aid registrations, and their registration will go into a "pending financial aid" status. The site administrator can then navigate to the order in the household and either decline or approve the financial aid request. If declined, the status can be simply updated to "pending payment", "active", "inactive", etc. If approved, the site administrator can then record a "financial aid" payment. This will reduce the amount owed by the payment amount, and the financial aid payment can then be tracked via the financial aid report in the financial and banking tab.
Note: After the payment is made, the site administrator will also need to update the registration status from "pending financial aid" to something like "pending payment" or "active".
The household administrator will receive an automatic email once a financial aid payment has been applied to their registration, and if there is a balance remaining, they can click a link in the email to log back in and pay the balance due via credit card.