Now that you’ve set up your global settings across all programs, it’s time to customize the settings for specific programs/seasons, which may override the general registration settings configured above. Each Program can have unlimited seasons within it (such as Spring 2025, Winter 2026, 2025-2026), as well as unlimited seasonal groupings (such as age groups, divisions, sub-programs, etc.)
From the navigation, select Programs > Add Program.
Enter the new Program information.
Note: The name of your program should be something like “Competitive Soccer”. It should NOT contain the season name - i.e., “2025 - 2026.”
Select the appropriate accounting code previously set up under Registration Settings. Click Save once complete.
Check out Creating a New Program or Competition for more information about creating a program/competition.
Creating a Season within a Program
Enter a season name, season end date, and program year (formerly seasonal scope).
Click Confirm once complete.
Check out the How do I create a new season? article for more information about creating a season within a program.
Customizing Season Settings
Select Setup in your program and season to begin configuring seasonal registration details.
Seasonal (Registration) Dates & Time
Click the Edit Dates/Times button.
Select the calendar icon and choose open and closing dates and times for registration. season start, and a season-end date.
Click Save once complete.
Note: You can set unique open/close dates for specific age groups/divisions by editing the group in the Season Structure tab.
Click the link to learn more about how to Set Registration Dates and Times in Program Registration.
Seasonal Welcome Message
Click the Edit Welcome button and enter a welcome message for the respective season. Click Save once complete.
This seasonal welcome message is in addition to the general welcome message entered in the Settings > Registrations > Participant Reg > Registration Welcome Message area. The seasonal welcome message should be specific to this particular program.
Seasonal Waiver
Click the Edit Waiver button and enter waiver information for the respective season. Click Save once complete.
If a seasonal waiver is entered, it will override/ replace the waiver set up as the default waiver in the Settings > Registrations > Participant Reg > Default Registration Waiver area.
Installment Payment Options (if applicable)
Click on the Edit Payment Options button and select the On button to begin setting up installment plans.
You can add up to four installment plans per season, each with a maximum of up to 15 payments for each plan.
Choose between default dates, custom dates, or the pay by date option for installments.
Default dates: Payments depend on the initial registration date. Consider using the default dates, which have several advantages - helps with cash flow with money coming in over the month, avoids the issue of having to deal with all failed payments at once, and avoids issues with players who need to register after the date of the first scheduled installment.
Custom Dates: Every registrant pays on the same date. With this option, to ensure players don’t skip any payments, the first installment payment date can’t be scheduled before the registration closed date. If you need to adjust the close date and/or installment dates in the future, you can edit these, and it will NOT impact any previously scheduled installments.
Pay by Date: Configure payment installments to be automatically captured on a set date each month. When using this option, the cardholder will be charged an initial payment processed at the time of registration and the remaining balance will be split into equal amounts based on the number of months remaining before the final payment due date. This is a great alternative for organizations using the Custom Dates option and then manually going in each month to adjust the remaining installment dates for participants.
If necessary, add any additional fee (i.e., an administrative fee to cover increased transaction costs) by clicking Edit Fee.
Financial Aid (if applicable)
Click the Edit Options button and select which option you would like for financial aid for the season:
On/ Off: Selecting On will allow registrants to apply for financial aid via the public registration process. Requests for aid can be approved/ denied as they are submitted.
Admin Proxy Only: Selecting "Admin Proxy Only" allows site admins to choose "Apply for Financial Aid" on the Order Review step for any registrations of this season during proxy registration.
2. Click Save once complete. For more information, read the Financial Aid process/ workflow for registrants' article.
Seasonal Data Synchronization
The Seasonal Data Sync will send player information to your state association or national governing body to ensure accurate player counts and team types are being reported.
Click on the Add a Seasonal Sync button.
Using the drop-down menus, select the seasonal scope and season to link your current season to
Check the boxes across from the groupings you wish to sync, then choose the age group and team type they will sync into for the selected season.
Once complete, click Save. Note: Only groupings that are checked will have data synced.
Collect Contact & Medical Information
Click the Edit Options button and select Y/N for the following:
Collect Parent Information for this Season: Set to “YES” to collect parent/household admin information for the registrant for the season.
Collect Additional Emergency Contact Info for this Season: Set to “YES” to collect an additional emergency contact for the registrant for the season.
Collect Medical Insurance Information for this Season: Set to “YES” to collect medical insurance info for the registrant for the season.
Note: If you plan to include emergency contact info on any waivers or forms, you’ll want to ensure this setting is ON.
Seasonal Confirmation Message
Click the Edit Confirmation button and type in a confirmation message for the respective season. Click Save once complete.
This seasonal confirmation message is in addition to the registration confirmation message entered in the Settings > Registrations > Participant Reg > Registration Confirmation Message area. The seasonal registration confirmation should be specific to this particular program.
Included Printable Forms
If your state association has created forms on behalf of its member clubs, they will already be listed in this area.
To remove a form that isn’t applicable for any program, click Edit List and remove the forms before saving.
To add any additional forms, first set up the printable forms in your club system before attaching them to the season. Note: these are power user tools - be sure to contact the Support team for help as needed.
Multiple Registration Options
Click the Edit Options button and select Y/N for the following:
Allow Multiple Registrations for this season from the Same Registrant: Set this to “NO” to ensure players can only register for one team.
Allow Multiple Grouping Selections for the Same Participant: Set to “NO”, as this is not applicable for competitive programs.
Previous Season
Click on Edit Options and select (Y/N) if you would like to automatically add players to teams based on the previous season. If yes:
Select (Y/N) if you would like to automatically add the player's previous uniform number.
Select the previous program/ competition and season name(s) from the list provided. Once complete, click Save.