Tasks - Quick overview of ParentPay and Tali Integration
Daily, Weekly, Monthly and Yearly Tasks for a successful Integration - please see our User Guides for further information on these bullet points, found from within Tali, top and bottom right of your software - ‘Support’ - the individual guides 'support' these listed tasks below.
TA = Tali task
PP = ParentPay task
Daily
PP OR TA - Enter Cash and Cheques received from Pupils in ParentPay or Tali, not both
TA - Enter any other Cash and Cheques in Tali (Transactions>Enter Receipt) not entered on ParentPay
TA - Record any Payments in Tali (Transactions>Record a Payment)
Weekly
TA - Go to Tali>Bank & Cash>Pay Receipts to Bank and ‘Bank’ your Cash and Cheque any Receipts recorded in ParentPay and now showing on this screen along with any Cash and Cheques entered via Tali
Periodically
PP - Create any new Payment Items in ParentPay
TA - Mirror these ParentPay Payment Items in Tali by creating any New Tali Accounts as necessary
TA - Map any new Payment Items in Tali to Tali Accounts in the ParentPay tab ParentPay>Map Accounts/Map Payment Items. Ignore any Payment Items that are not to be paid into your School Fund Bank Account in Tali - ‘Hide’ these
TA - Map any new Pupil Names in Tali - go to ParentPay>Map Names (if not importing automatically)
TA - Archive any leavers ie. Staff or Pupils in Admin>Manage Names>Marking them 'Out of Use'
PP - Archive any old ‘Payment Items’ in ParentPay that are no longer in use
TA - Mark ‘Out of Use’ any Accounts in Tali that are no longer in use
Monthly
PP - Check your Collection Service Statement once a month to make sure you have been paid the correct amount into your School Fund Bank Account each week
TA - Transfer the Settled Amount you can see on your School Fund Bank Account Statement from ParentPay via Bank & Cash>Transfer Between Bank Accounts
TA - Reconcile your Bank Account/s in Tali
TA - Process your Collection Service Invoices for ParentPay Transaction fees via Transactions>Record a Payment
Yearly
TA - You will need to do your ‘Year End’ - use the info sheet found on the ‘Support’ tab in Tali, just filter for the word ‘Tick’