PLAI's Groups feature has three levels of access. Knowing the difference helps you decide who to promote to Group Admin, and what to expect once they are one.
Club admin (sometimes called Full Admin): full access across every Section and Group in your club.
Group Admin: elevated access, but scoped only to the specific Group(s) they're assigned to.
Group Member: no management access at all, just membership in the Group itself.
What each role can do
Action | Full admin | Group Admin | Group Member |
Create or delete Sections | Yes | No | No |
Create or delete Groups | Yes | No | No |
Move Groups between Sections | Yes | No | No |
View Sections | Yes, all of them | Only Sections that contain a Group they admin | No |
View Groups | Yes, all of them | Only Groups they admin | No |
View a Group's members | Yes | Yes, for their own Group(s) | No |
View member details (medical, contact info) | Yes | Yes, for members of their own Group(s) | No |
Add or remove members | Yes | Yes, for their own Group(s) | No |
Promote a member to Group Admin | Yes | Yes | No |
Create, edit, delete News articles | Yes | Yes, only assignable to their own Group(s) | No |
Create, edit, delete Events (including Team Selection and Attendance) | Yes | Yes, only assignable to their own Group(s) | No |
Create, edit, delete Shop items | Yes | Yes, only assignable to their own Group(s) | No |
Create, edit, delete Forms | Yes | Yes, only assignable to their own Group(s) | No |
Access the Admin Tab | Yes | Yes, limited to the above. Anything outside their access shows as read-only | No |
Important Notes:
A Group Admin's view of the Groups screen only ever shows the Sections and Groups they're an admin of. They can't browse or discover the rest of your club's structure.
Being a Group Admin never grants access beyond the specific Group(s) they're assigned to, even for actions (like creating an Event) that would otherwise be available to a club admin club-wide.
FAQ
Does a Group Admin need to be a member of the Group they manage?
No. Group Admin access and Group membership are separate, someone can be a Group Admin without being a member, and vice versa.
If I move a Group between Sections, does the Group Admin lose access?
No. Group Admin and member associations stay intact when a Group is moved, whether that's between Sections or to standalone.
Can a Group Admin see other Groups while creating an Event or News article?
No. When assigning content like Events, News, Shop items, or Forms, a Group Admin only ever sees the Group(s) they're an admin of.