You’ve set up your studio, customized your booking flow, tested everything, and published your Podyx link. Now what?
Once your page is live, you’ll start receiving real bookings — and that’s where the Admin Panel becomes your day-to-day headquarters. This article explains exactly what happens after a client books, and how you’ll manage sessions, users, and payments from here.
✅ What Happens When a Client Books
When someone books through your Podyx page:
You (and the client) get a confirmation email
A calendar event is created in your connected room calendar (if using Google Calendar)
The session appears in your Sessions tab
The client’s User Profile is automatically created (or updated)
You can view the session, reschedule it, cancel it, or add additional services
If you use Pay Later, the booking is marked as pending in Purchases until you approve it manually
Every booking triggers a set of automatic actions — no extra steps needed.
📆 Managing Sessions
Admin Panel → Sessions
The Sessions tab is your operational command center. Here’s what you can do:
View all upcoming and past sessions
Filter by room, client, setup, or status
Manually create admin bookings (for clients who booked outside the system)
Override pricing
Add booking notes
Cancel or reschedule sessions
Approve Pay Later bookings
Each session card shows:
Date & time
Setup, base service, and add-ons
Client name and email
Room
Payment status
👤 Tracking Users
Admin Panel → Users
Every client that books gets a profile in your system. From here, you can:
See how much they’ve spent
View their active bundles
Check their full booking and purchase history
Search by name or email
Prepare for sessions with contextual info
🧠 Future features will allow you to:
Export users
Add custom CRM-style tags
Share files with users directly through their profile
💳 Reviewing Purchases
Admin Panel → Purchases
This tab is focused on financial activity — not just bookings.
You’ll see:
A full list of transactions (sessions + bundles)
Dates, prices, and promo codes
Payment processor (Stripe, Square, or manual)
Quick filters for refunds or unpaid sessions
Use this as your go-to record for taxes, accounting, and revenue snapshots.
✍️ Creating Admin Bookings (Manual Sessions)
Want to book a session manually for a client?
Use the “New Individual Session” button in the Sessions tab or the Create New shortcut.
From there, you can:
Enter the client’s email
Select setup, room, and service
Add or remove add-ons
Override pricing
Submit without payment (clients do not receive a payment link)
🧠 Clients will still get a confirmation email and calendar invite — but you’ll need to collect payment separately (e.g. via Stripe/Square link or invoice).
🧱 Slot Blockers
Need to block off time manually (outside of your Google Calendar)?
Use Slot Blockers to prevent bookings in specific rooms and time ranges — great for:
Maintenance
Private sessions
Internal events
Studio downtime
Slot Blockers override availability and room schedules — they’re instant and easy to remove later.
🧠 Day-to-Day Tips
Bookmark the Admin Panel — this is your HQ now
Check Sessions every morning to stay ahead of the day
Use Users to build deeper client relationships
Use Dashboard to track growth and performance
Revisit Availability and Setups anytime your offerings change
✅ Summary:
Once you're live, managing your studio with Podyx becomes smooth, intuitive, and powerful. Your Admin Panel gives you all the tools to stay organized, stay booked, and scale without chaos.
From session to payout to returning clients — Podyx is built for the long game.