Zapier allows you to connect Podyx with thousands of other apps — from CRMs to calendars to invoicing tools. Whether you want to simulate a two-way calendar sync, automate client onboarding in Notion, or send Slack alerts when a session is booked, Zapier makes it easy.
This article walks you through how to connect Podyx to Zapier and offers a real-world use case that many studios are already using today.
🧠 What is Zapier?
Zapier is an automation platform that connects over 5,000 apps and tools. With Zapier, you build Zaps — small workflows that follow this logic:
Trigger: Something happens in one app (e.g. new Google Calendar event)
Action: Another app responds (e.g. create a Slot Blocker in Podyx)
You don’t need to code anything — just follow the visual setup, map fields, and go live.
🔌 Why Use Zapier with Podyx?
Zapier helps studios:
Simulate two-way calendar sync
Push new clients into CRM tools like Notion, HubSpot, or Monday
Trigger tasks in project management or invoicing tools
Automate internal workflows, emails, and reminders
It’s a powerful add-on that gives you real-time visibility and control, while reducing manual work.
📅 Use Case: Two-Way Calendar Sync
By default, Podyx offers one-way Google Calendar integration — meaning sessions booked in Podyx appear in your calendar, but events added directly to your calendar don’t block off time in Podyx.
Zapier solves this by letting you simulate a two-way integration:
When you create a Google Calendar event → Podyx auto-creates a Slot Blocker
When that event is canceled → Podyx removes the Slot Blocker
Let’s build it step-by-step.
🔧 Step-by-Step: Syncing Google Calendar with Podyx via Zapier
✅ Step 1: Prep Your Calendar
Make sure your Google Calendar is already connected in the Rooms section
Use one sub-calendar per room if you have multiple studios or recording spaces
This will keep everything clean and conflict-free.
⚙️ Step 2: Create Your First Zap
Go to zapier.com and click “Create a Zap”
Choose Trigger App: Google Calendar
Trigger Event: New or Updated Event
Connect your Google Calendar account
Select the specific calendar tied to your room (e.g. Room A)
💡 Tip: You’ll need to repeat this process for each room, but Zaps can be duplicated later.
🧩 Step 3: Set Up the Action (Podyx)
Action App: Podyx (you may need to request access if still in beta)
Action Event: Create or Update Slot Blocker
Connect your Podyx Account:
Go to
Admin Panel → Studio Settings → Zapier IntegrationGenerate and copy your API key
Paste it into Zapier when prompted
Map the fields:
Room: (match to room name)
Start Date: Event start time
End Date: Event end time
Event ID: (used to prevent duplicate blockers)
Skip the test if needed and click Publish Zap
Rename the Zap:
Create or Update Slot Blocker – Room A
🗑 Step 4: Create the Deletion Zap
Duplicate the Zap you just made
Change the Trigger to: Event Cancelled
Change the Action to: Delete Slot Blocker
Use the same Room and Event ID mapping
Rename this one:
Delete Slot Blocker – Room A
♻️ Step 5: Duplicate for Other Rooms
For Room B, Room C, etc.:
Go to “My Zaps”
Click the three dots → Duplicate and Edit
Change references to the correct room/calendar
Repeat for both the creation and deletion Zaps
🧪 Test It Live
Go to your connected Google Calendar
Create a fake event (e.g. “Hold for Interview” next Tuesday at 11AM)
Wait 2–3 minutes for the Zap to trigger
Log into your Admin Panel → Slot Blockers → You’ll see the new blocker
Cancel the event in Google Calendar → the blocker disappears.
That’s it — your Google Calendar is now basically two-way synced with Podyx.
💡 Other Popular Zapier Ideas
Add new users to a Notion CRM
Push sessions into Monday.com or Asana as tasks
Send Slack alerts when a client books
Auto-create folders in Google Drive
Add booking info to your newsletter tool (Mailchimp, ConvertKit)
The sky’s the limit — Zapier connects you to over 5,000 tools.
✅ Summary:
Zapier gives studios the power to scale without burnout. Whether you want a cleaner calendar, a smarter CRM, or just less admin work, Zapier + Podyx gives you flexibility and automation from Day 1.
Build once. Automate forever. Welcome to your backstage assistant.