Rooms in Podyx represent your real-world studio spaces — the environments where sessions take place. Setting up rooms properly is essential to:
Organizing your bookings
Syncing calendars
Preventing conflicts
Powering setup logic
This is also where you’ll connect a Google Calendar to each room to automate availability and make sure external bookings or holds show up in Podyx.
🔍 Where to find it:
Admin Panel → Rooms
🛠 Step-by-Step: Creating a Room
1. Add Room Details
Give your room a:
Name (e.g. “Studio A” or “Podcast Room 2”)
Adress (The only thing clients will see in setups)
Calendar (to which sub-calendar this room will be connected)
🧠 This is helpful if you’re running multiple rooms or setups with different capacities.
2. Assign Setups to the Room
Setups define the type of session that can happen in that room — like “Audio Podcast Setup” or “Interview Table Format.” You can assign multiple setups to a room if they’re supported in the same space.
Only services tied to a setup → and setups tied to a room → will appear in the booking flow.
3. Connect a Google Calendar
How to Connect Google Calendar (Step-by-Step)
Make sure you’re logged into the Google account you want to use — in the same browser
Log into your Podyx Admin Panel (CMS)
Go to
Roomsand either create a new room or click into an existing oneFind the Google Calendar section
Click “Click to Connect”
Click again "Click to Authorize"
A popup will appear — choose the Google account and grant all permissions (you may need to click “Allow” several times)
Once done, select the specific calendar from that account that you want to assign to this room
Done — calendar is now connected 🎉
You’ll see confirmation that the integration is complete. You can disconnect the calendar at any time from the same screen.
This step is essential if you want to:
Prevent double bookings
Block off time automatically for other events
Sync new sessions to your calendar
You can connect:
Your main calendar
🧠 If you have multiple rooms, we strongly recommend creating a separate sub-calendar for each room in Google Calendar, then connecting them individually to each room in Podyx. This gives you total clarity and control.
To connect:
Click “Connect Calendar”
Choose your Google account
Select the correct calendar from the dropdown
Done!
🔁 How Calendar Sync Works
Events in your connected calendar will block off time in Podyx automatically
(e.g. if you add “Maintenance” to the Studio A calendar, that time becomes unavailable for booking)New bookings from Podyx will appear in your calendar as new events
If you use Zapier, you can set up a full two-way sync (create/edit/delete slot blockers via calendar events)
🧠 Pro Tips
Use short, clear room names (they appear in your Admin + booking details)
Be consistent with calendar naming in Google — especially if managing multiple spaces
You can always edit or delete a room later — just make sure it isn’t currently tied to active bookings
✅ Summary:
Rooms are how you tell Podyx where sessions actually happen. By connecting a calendar and assigning setups, you ensure each space runs smoothly, without conflict or confusion.
Real rooms. Real schedules. One clean calendar to manage them all.