Who this is for: studio operators (admin panel) · Product: Podyx V2
A studio tour is a separate booking link for people who are not ready to book a session yet. They come in, see the space, meet you, and leave far more likely to book. It is the lowest-commitment thing you can offer, and it turns website visitors into real leads.
🎥 Watch the walkthrough
🔧 Where to find it
Admin Panel → Studio Tour
The menu item opens the tour editor directly. Team members with read-only Studio Tour access can open and view the tour config — Save, Publish and Unpublish only appear for roles with edit rights.
🛠 What you can set up
Name, public link slug and description. These form the tour's own booking page.
An optional image. Show a photo of the space, or keep the listing compact without one.
Free or paid. Most studios keep tours free, but you can charge if demand is high. A paid tour must carry a price above zero — zero and negative prices are not accepted, and the error appears as you type rather than on Save. Tours already saved at zero remain fully editable; you are only stopped when you enter a non-positive price yourself. Paid tours record and invoice their tax exactly like any other booking.
Duration. How long a tour runs, set in 15-minute increments — 15, 30, 45, 60 and so on.
Coverage. Choose which setups the tour applies to, or set it to Studio-wide to cover the whole studio at once — see below.
Cut-off and buffer time, plus rescheduling and cancellation rules, exactly like a normal booking.
Specific available time slots. Choose exactly when tours can be booked.
🏢 Studio-wide tours
Setting coverage to Studio-wide makes the tour independent of any individual room or setup. Instead of fitting into a specific room's schedule, it opens the whole day across your chosen weekdays in slots stepped by the tour duration. Because no room is reserved, these tours sit outside your normal room availability, working hours, and date overrides — they run whenever you say they run.
💡 Slots step by the tour's own duration, so a 45-minute tour produces back-to-back 45-minute slots. Since duration is always set in 15-minute increments, those slots still land on the quarter-hour.
Studio-wide tour bookings appear as Studio-wide in your Calendar, Sessions list, and CSV exports, so they are always easy to identify.
📅 Show tours on Google Calendar
Studio-wide tours can appear on a Google Calendar without blocking time. The tour shows up so your team can see it coming, but it does not hold a room or remove availability from a paying booking.
Choose the calendar under Studio Settings → Integrations → Studio tour calendar. You can also choose not to add tours to any calendar at all.
Upcoming tours follow the setting. Change the calendar and the tours still to come move with it, so you are never left tidying up old entries by hand.
💡 A shared team calendar suits this better than a room calendar. The point is visibility for whoever greets the visitor, not competing with bookings for the space.
⚠️ Until you pick a calendar, both the Integrations tab and the Studio Tour form show a reminder. This applies to studio-wide tours.
🔁 Rescheduling an older tour booking
If your tour was split across setups at some point, any booking sold before that change has no setup attached to it. Those bookings could previously not be moved at all.
They can now be rescheduled normally — Podyx simply asks which setup to move the booking to, then treats it like any other tour booking from that point on.
💡 If you have an old tour booking that has been quietly stuck, this is the one to try again.
📣 Where to put the link
The tour gets its own link, so you can publish it on your landing page, link to it anywhere on your website, or embed it behind a button or call to action. The Publish and Unpublish controls are in the editor header. If you no longer want to offer a tour, unpublish it — the tour is preserved and can be re-published at any time. You can also hide it from your homepage and share it only with the people you want, which is useful if tours are something you offer selectively.
💡 The embed card button in the editor generates the code you need to drop the booking widget into your website.
📋 Tour bookings in Sessions
Every studio tour booking appears in your Sessions list alongside regular bookings, so you have one place to track all upcoming visitor slots. No separate per-tour bookings page is needed.
⏰ Protect your peak hours
Restrict tours to time slots you are not selling anyway. Early mornings and a single late-afternoon slot work well. A tour that eats a prime evening booking has cost you more than it earned, so treat tour availability as deliberately different from your session availability.
💰 Turn a tour into a sale
You can attach additional services to the studio tour. A common setup is a paid consultation session that is hidden from your normal booking flows and only appears when someone books a tour. The visitor arrives for a free look around and leaves having booked something real. That is the whole point of the feature.
🧠 Why it matters
Removes the biggest objection. People hesitate to book a space they have never seen.
Captures leads you were losing. A visitor who is not ready to book now has something to say yes to.
Creates an upsell moment while they are standing in your studio and already impressed.
✅ Summary
Set up a studio tour as its own bookable link, keep it to off-peak slots, and attach a consultation as an optional extra. Use Studio-wide coverage if you want the tour to run independently of individual room schedules, and point studio-wide tours at a shared calendar so the team can see them coming without blocking any time. Tour bookings flow into your Sessions list like any other booking, and older bookings from before a tour was split across setups can now be rescheduled. It costs you very little time and gives hesitant prospects an easy first step toward becoming paying clients.
Related: Additional Services · Availability · Build Your Landing Page · Connect Google Calendar · Embed Booking on Your Site · Sessions