All primaTime users — freelancers, team members, managers, and administrators — since time tracking is the core feature that powers every project, report, and invoice.

primaTime gives you multiple ways to record time — pick the one that fits the way you work best. Each method leads to the same goal: keeping your time organized and accurate.
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See your day or week at a glance and log time exactly where it belongs. The Calendar view is the most flexible way to create and manage your time records.

Use ⌃ + A (Control + A on Windows) to quickly navigate to the Calendar.

Click anywhere in the calendar to add a new time record.
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💡 Pro Tip: Double-click to open the detailed form when you want to add notes, tags, or a project.

Drag across the calendar to create a block with the exact start and end time.
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💡 Pro Tip: Resize the edges of a block to fine-tune duration, or click once to edit details.

Start and stop time tracking directly inside the Calendar view.
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💡 Pro Tip: Use ⌘ + ⇧ + S (Command + Shift + S on Mac, Ctrl + Shift + S on Windows) to finish the stopwatch instantly when your task is done.

Start tracking directly from your task list for the fastest and most accurate time entry. When you track from a task, client, project, task, and labels are automatically filled.

💡 Pro Tip: Sort tasks by due date and priority to stay focused and start tracking where it matters most.

Forgot to start the stopwatch? No problem. Use your Recent Events timeline to fill in missing hours easily — it shows your recent activities as a memory aid.
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💡 Pro Tip: Review the timeline at the end of the day to fill in any missed records while your work is still fresh in mind.

Managers and team leads can view, create, or edit time records for their team members.

💡 Pro Tip: Colors in the Users’ Calendar correspond to each user’s color setting in their profile. Use distinct user colors to see who’s working on what instantly.

Use the Timesheet to create time record rows and log your hours for the entire week in one view.

Each row defines a time record — including client, project, and task — which you can then fill across all days of the week. This layout makes it easy to track recurring tasks or manage multiple projects.

💡 Pro Tip: Set up your rows at the start of the week and fill in hours daily — it keeps your time tracking consistent and ready for approval.

Need to add time fast? Use the global “+” button to create a new time record from anywhere in primaTime.

💡 Pro Tip: Use ⌃ + R (Control + R) to create a new time record instantly, without leaving your current view.

Before you dive deeper into tracking, take a moment to review your settings. It’ll make creating time records smoother and more consistent.

We recommend checking:

💡 Tip: Spend one minute setting your defaults now — it’ll make logging your time effortless later.

Track time directly from tasks — whether you start the stopwatch or create a record manually from the Calendaror Todolist, this is the fastest and most accurate way to log work. All fields — client, project, task, and labels — will be filled in automatically.

Leverage keyboard shortcuts — use quick keys like ⌃ + R, ⌃ + A, or ⌘ + ⇧ + S to save time and move smoothly between views.

Start the stopwatch when you begin work — real-time tracking eliminates guesswork and keeps billing precise.

Log time hourly at best and daily at the most — recording your hours while details are still fresh is the easiest way to stay accurate and consistent.

Review your records at the end of the day or week using the Dashboard view — quickly spot missing or overlapping entries before you submit reports or invoices.

Start tracking your next task right from your Todolist or Calendar — it only takes a second, and primaTime will handle all the details for you.

Can I edit or delete a time record after I create it?
Yes — you can edit or delete any time record directly from the Calendar, Todolist, or Timesheet view. Just click the record and choose the action you need.

What’s the difference between using the stopwatch and creating a record manually?
The stopwatch tracks your work in real time, while manual entries let you log time after completing a task. Both methods record identical data — client, project, task, and labels.

Can primaTime fill time record fields automatically?
Absolutely. When you start tracking from a task (in the Todolist or Calendar), all related fields — client, project, task, and labels — are auto-filled to save you time.

What if I forget to track my time?
No worries! You can open the Timeline or Calendar view to quickly add missing entries. Use your recent events as a guide to fill in accurate time records.

Creating time records in primaTime is fast, flexible, and reliable. Whether you use the Calendar, Todolist, or Stopwatch, you’ll capture every minute of your work effortlessly — keeping your projects, reports, and billing perfectly in sync.