There are two different ways to build out mutli-night events:
Build one event for multiple days: This method works best for flat deals and events where the expenses and ticket scaling do not change between days.
Build a tour for multiple days: This method works best for deals that have different expenses by day; when you'd like to link separate ticketing events to each night of the show; and complex deals. Prism Tours will allow you to create one offer/settlement for multiple events, as well as track revenue and expenses separately by day.
Build one event for multiple days
This method works best for flat deals and events where the expenses and ticket scaling do not change between days.
Here's a quick video tutorial:
Create an Event for multiple dates
Add a hold to the calendar for the dates of the show or the holds. By default, when a hold is created for multiple dates, the top of the Offer will say the words "Mutually Agreeable" and list the holds. To list specific events dates on the offer, add Target Dates to the Event in the Event Settings. To access Event Settings go to the three dot menu in the top right corner of the event.
Once Target Dates are selected, the top of the offer will say "Multiple Dates" and the Target Dates will be listed in the Event Details section as the Event Date(s).
You may also want to call out in the Deal Terms that the offer is for multiple shows.
Build an Offer with Doubled Tickets & Expenses
When creating an offer for two nights of an event, you may want to double your ticket tiers as pictured below and track each night's ticket sales separately. Alternatively, simply double the capacity of the room and list each tier with the Allotment doubled (e.g.; Advance tickets from the picture below with an Allotment of 1300).
Expenses can follow the same logic as tickets but most commonly, expenses are displayed as a single line item for the cost across both nights. For example if Security costs $300 on Friday night and $300 on Saturday night, include one line item called "Security" for $600.
Confirm the Event for multiple days
On the Event page, change the Hold dropdown to Confirmed and select which days to confirm the event for by choosing the hold dates on the next page.
Build a Tour for multiple days
This method works best for deals that have different expenses by day; when you'd like to link separate ticketing events to each night of the show; and complex deals. Prism Tours will allow you to create one offer and settlement for multiple events and track tickets and expenses separately by day.
If your account has access to Prism Tours, you will see the option to add an event to a Tour when creating a new hold. Prism Tours is an is available as an add-on feature. If you would like to update your contract and activate this feature for your account, please email email@example.com.
Start by building one event for each night of the multi-night run. For example, if the event is a Friday/Saturday Limp Bizkit show, build one event on Friday called "Limp Bizkit - Friday" and another on Saturday called "Limp Bizkit - Saturday" and add them to a Tour called "Limp Bizkit - 2 Day." By building two separate events, you can now keep ticket scaling and expenses/budgets separate by night. Learn more about adding events to a tour and creating tour here.
Pro Tip: Consider using the Duplicate Events feature to copy the first event and build the following night's events.
Access the Talent tab of the Tour to create an offer across both nights by clicking the purple link above the name of the Event on the event page (pictured below).
On the Tour's Talent tab, use the Add Artist button to build the overall "Tour Deal" across both nights. The Offer will combine the expenses and tickets from the Friday Event and the Saturday Event and summarize them on the Tour Offer. To learn more about using the Tour Deal builder and Tour Offers, check out this article.
If you have any questions, contact firstname.lastname@example.org!