Before receiving or moving any product in your warehouse, it must be first created in PULPO WMS. This article will guide you on how to create and edit products in your warehouse assuming you already have third-party suppliers properly set up.
Types of products in PULPO WMS
PULPO WMS allows the users to have 3 types of products:
Serial-type products
Each product has a unique serial number. Example: Television, Camera, Mobile Phone.Lot-type products
Each product has a batch number and expiration date. Example: Drink, medicine.
Non-type products
These are typical products not possessing distinctive features. Example: Book, T-shirt, table cloth.
Ways to create a product in PULPO WMS
PULPO WMS can create or edit products in three different ways:
Via Web App
Via third-party system
Through CSV file upload
Creating a product via the Web App:
Administrator profiles can create products directly in the Web App by using the Products option located on the left side menu.
Here, you can navigate with the tabs to visualize a list of ALL types of products created and registered in PULPO WMS, as well as only products with Lot and Serial numbers respectively (PULPO WMS manages three types of products: None, Lot, and Serial).
Click on the Create "+" button at the lower part of the screen or the Edit "three-dot" option next to each product from the list to create or edit products.
When creating or editing a product from the All tab, the following information will be required:
SKU: Assign a unique SKU code for each product
Name: Name of the product.
Description: Short description of the product.
Management type: Product type to be recognized by Pulpo WMS (None, Lot, and Serial)
Cost value: Cost of the product inside the warehouse (choose any currency)
Minimum purchased unit: The minimum amount of units required to place a new incoming order.
Units per purchased package: Quantity of units per purchased package
Minimum sales units: The minimum amount of units required to sell the product
Units per sales package: Quantity of units per sale package
Supplier: Main supplier of the product
Supplier product id: Identification number for the supplier
Weight (kg): Assign the weight of the product
Height (cm): Assign the height of the product
Width (cm): Assign the width of the product
Length (cm): Assign the length of the product
Volumen (cm3): Automatically calculated based on the previously given dimensions
Sales measure unit: Name of sales measure unit (by default: BOX)
Purchased measuring unit: Name of purchase measure unit (by default: BOX)
Barcodes, Tags, and attributes can also be assigned manually to products from the Web App as desired by the administrator. Tags and attributes are a powerful tool to control the automation of processes.
Barcodes: Manually type any code to be assigned as the barcode
Tags: Assign any Tag to the product according to PULPO WMS Tags (by default, PULPO WMS allows the following Tags: pick, hazardous, valuable heavy, cold, volume and inactive). New tags can be created under menu item tags in the web app.
Attributes: assign any Attributes to the product according to Attributes
Assigning lot and serial numbers to products with the web app
❗️ This process should be done during the receipt of goods. If you regularly need this feature, please review your incoming goods process or contact us for assistance.
After creating a product from the ALL tab, depending on the type of product created, these can be now assigned to specific Lot and Serial numbers.
LOTS and SERIALS tabs will display the desired products typed in the search bar. The Lot and Serial numbers can be manually created or edited by filling in the required information respectively:
Required information for creating/editing Lot numbers:
Search product: Product to be assigned with a LOT number.
Management type: "Lot" by default
Expiration date: Assign the corresponding expiration date
Lot number: Assign the desired lot number
Required information for creating/editing Serial numbers:
Search product: Product to be assigned with a Serial number.
Management type: "Serial" by default
Serial number: Assign the desired serial number
Synchronize products via a third-party system
Products can be synchronized by a third-party system to PULPO WMS. In order to keep all sales channels up-to-date, it may make sense to use PULPO WMS as the leading system for product information and to maintain only the individual prices in the various sales channels.
Deleting products from PULPO WMS
Deleting a product removes it from your active catalog. Depending on whether the product has a transaction history (tasks, movements, or orders), the system will either remove the record entirely or "Soft Delete" it to preserve your warehouse history while preventing future use.
A product cannot be deleted if there is any remaining stock in any location. You must first move or adjust the stock to zero.
System Validation Logic
When you click delete, Pulpo WMS performs the following checks:
Check 1: Current Stock. If the product has any stock levels > 0, the system returns an error. You must clear the stock before proceeding.
Check 2: Active Tasks. If the product is not in stock but is currently part of an open task (e.g., a pending Picking or Putaway task), it cannot be deleted until the task is completed or cancelled.
Check 3: Clean Deletion vs. Soft Delete. * If the product is "new" and has no historical ties to tasks or orders, it is permanently deleted from the database.
If the product has historical data, it is Soft Deleted.
Understanding "Soft Deleted" Products
When a product with historical data is deleted, Pulpo WMS hides it from daily operations to prevent errors while keeping your reports accurate. The following automated actions occur:
Status Change: The product is set to
active = falseand marked asdeletedin the database.SKU/Barcode Renaming: All related SKUs and Barcodes receive a prefix:
{SKU}_deleted_{datetime}. This ensures the original barcode cannot be scanned by mistake in the mobile app.Threshold Removal: Any associated Stock Thresholds (Min/Max levels) are automatically deleted.
UI Visibility: The product will no longer appear in:
Product Menu searches.
Sales Order creation/editing.
Movements or Kitting/KIT Template screens.
CSV Stock Downloads.
Soft deleted products will still appear in your Stock History views to ensure that past movements and audits remain complete and traceable.