Bank Deposits
For the bean counters, making sure everything matches up at the end of the night is fun. If you have access to it you will see a Finances > Deposits on the Core main menu to make your deposit for the night (or day). By default you will see a list of deposits that have been made. You can filter this list if you are searching for a particular deposit.
Making a New Deposit
While on the Deposits page click on View Outstanding Items.
Now you can see a list of every shift, the user, when it was closed, and the items within it. This list does not itemize virtual assets like credit cards or ETFs since you will not be taking those to the bank.
From the Outstanding items page you can select the shifts you want to add to the deposit. You can select multiple shifts at a time and click Add Selected to Deposit. Some things to know:
As you select items you can see the total selected at the top of the page.
When you add items to a deposit they get added to your last open deposit. If there is not an open deposit one is automatically created.
If you forget to Close your deposit before taking the money to the bank the items will be added to that last deposit. Don't forget.
If the shift has not been closed it will say Open and if you have the right permissions you can hover over it and click to view it and close it.
If a whole shift does not match you can still insert the individual items and take those to the bank while you investigate further.
You can Add Selected multiple times so you can batch your work and come back to it.
Once you are done adding the items you can click back on Finance > Deposits close your deposit:
Closing Deposit
There is a column for Close when you are looking at the list of the deposits under Finance > Deposits. The items with an archive icon have been closed already and you can click on Close to finalize the current open deposit.
If you do not close your deposit the slip will say Open, any future items will be added into the wrong deposit.
Removing an Item From a Deposit
You will need to have the Manage Transaction permission to get to the detail of the transaction item you want to remove from the deposit.
Navigate to the Deposits report under Finances > Deposits:
Click on the eye icon (👁️) for the corresponding deposit to open the itemized transactions for that deposit:
From the itemized transactions page, select the TIID for the corresponding item to open the transaction details page:
Scroll down to DepositID, and select Remove From Deposit.
Save.
As long as the deposit is not in a closed period, you can move the items in the deposit around as needed.