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Managing Sold Properties with Sequences
Managing Sold Properties with Sequences

Where to get Sold data and creating sequences for sold records

Kylie avatar
Written by Kylie
Updated over a week ago

Pulling Sold Data

Records can be updated to sold as you find them when marketing or you can pull sold data from the MLS if you have access, from Propstream, or for free with REISift by submitting a data request through our support chat . When opening the chat, select the Data Request option to receive the form link.

The amount of data we can provide for free varies per plan:
Essentials - 5k records once

Professional - 10k records per month

Business - 25k records per month

Updating Sold Records

Once a record sells, update the property status to sold. From here you can set a task to look up the new owner information, remove the property from all lists since any vexation and equity lists probably will no longer apply, remove any tags related to marketing attempts or campaigns, clear the assignee, and delete all previous tasks associated with the property.

After the owner information has been updated with the new owner, clear the property status changing it from Sold to Default (no status). Removing lists and tags, previous tasks, clearing the assignee and the property status resets the record.

This can be done manually or you can create sequences so that once a status is changed to sold, the sequence automatically creates the task to look up new owner information, removes all lists and deletes previous tasks.

Need more help updating owners? Please see How to Edit Owner Information for updating individually and Explaining the Swap Owners Upload Option for updating owner information in bulk.

Creating Task Presets

Before creating the sequence, create a task preset to look up new owner information so it can be used in the sequence.

Navigate to Tasks -> Configure Presets. Select Create New Group and create a group for sold tasks.

Next, select Add New Preset to create the task preset.

Creating Sequences

The first sequence to create will be to remove lists and tags, clear the record assignee, delete previous tasks, and assign the task to look up new owner information.

Navigate to Sequences and select Create new sequence.

Select Property Status Change for the Trigger. Next, add a Condition for Property Status Change and select from Any to Sold.

Select Set the following Actions and include: Clear Property Tasks, Remove Property Lists (select all lists), Remove Property Tags (select all tags related to marketing or skip tracing, can also select all tags if you prefer), Assign Property -> Clear Assignee.

Next select Create New Task, and select the task preset to look up new owner information.

Name your sequence, and Save.

Next we're going to create a sequence so that when the task to look up new owner information is complete, the property status is automatically changed from sold to default/no status.

Select the Task Completed Trigger, then add the Condition Task is, and select the task to look up new owner information.

Pulling sold data and already have the new owner information?

Create a sequence similar to the first sequence except do not include the action to create new task.

From here, decide how long you would like for the sold status to remain on the records. You can create a recurring task as a reminder to review sold records monthly Once you review, filter and select the records from the Records page, and clear the sold status in bulk.

Reviewing Sold Data

Consider reviewing or auditing sold records. This can help to plug holes in your business.

If the property is now sold it means it means first off, you didn't purchase it. Was the buyer an investor? They could be a potential buyer for some of your properties.

Was the property purchased by another wholesaler? If so, are you working to be first to market? Reach out to the wholesaler and ask how they were able to obtain the deal. Maybe they are using a different strategy (SMS, direct mail, cold calling) that is successful in your market area. Incorporate this process in your business and track your KPI's so you can evaluate the results.

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