🎬 Employer Payroll Onboarding (Non-Union)
Welcome! Here’s your step-by-step guide to setting up payroll for your project. Let’s get started 🚀
🛠️ Step 1: Setup Payroll
💵 Add Payroll Information
Estimated project payroll amount
Estimated number of employees
Paid lunches? 🍽️ ✅ Check the box if yes!
📍 Step 2: Work Locations
📌 Add a work location for every spot you're shooting at!
Tap Add New Work Location
Location Name 🏷️
Full Address 📫
➕ Add as many as needed!
👥 Step 3: Employees
🧾 General Info
Add Employee Email (they’ll get an invite to RollCredits 💌)
Full Name
Employee Type:
🎭 Loanout
👷 Employee
Job Title
Default Work Location (dropdown menu pulled from Work Locations 📍)
Employment Start & End Dates 📆
💰 Wage Details
Wage Label
Wage Amount
Wage Period (Hourly, Weekly, etc.)
Cost Code → 🔄 Auto-pulled from your uploaded budget
Fringe Code → 🔄 Auto-pulled from your uploaded budget
✅ Next Steps After Setup
Once added, employees and loanouts will be:
📬 Invited to join RollCredits
📝 Prompted to onboard onto payroll and upload required documents
📂 Required Documents
For Employees:
W-4 (Payroll)
W-9 (1099) – for Kit Fees
I-9 (Employment Verification)
For Loanouts:
W-9
Incorporation Documents
🔍 Tracking Onboarding Status
Navigate to:
📂 Payroll Setup → Employees tab → “Onboarding Status” column
✅ Green = Onboarded
❌ Red = Documents missing
🟡 Pending Review = Docs uploaded but awaiting verification
👉 You’ll be able to:
Review I-9s for employees
Review incorporation docs for loanouts
⏱️ Timesheets
Employees will be prompted to fill these out weekly. You can also send reminders or fill them out on their behalf.
👀 Review Timesheet Status Table
All – Shows all employees
Hours Not Submitted ⏳ – Timesheet not started
✉️ Send auto-email reminder
✍️ Fill it out for them if needed
In Progress – Draft saved, not yet submitted
Submitted for Review 📝 – Awaiting your approval
Approved ✅ – Ready for payroll
Submitted for Payroll 📤 – Sent to RollCredits for processing
Paid 💸 – Funds deposited to employee
💡 Timing Tip: Payroll submitted before 2 PM PT will be deposited in 2 business days. Submissions after 2 PM PT take 3 business days.
🕒 How to Fill Out Timesheets
Filling out your timesheet just got easier (and even a little fun)! 😄
🎙️✨ Cool Feature: Voice & Text Input
You can add or update your timesheet using voice or text — whatever works best for you!
📅 Daily Breakdown
Each workday gets its own column so you can easily track everything. Here’s what you’ll see and can fill out:
📆 Date
⏰ Call Time
🍽️ 1st Meal (In & Out)
🍽️ 2nd Meal (In & Out)
🎬 Wrap Time
🧮 Auto-Calculated for You
After filling in your times, you’ll see:
⏳ Total Hours
🧾 Cost Code
🍱 Paid Lunch (checkbox)
💵 Wages
1x (Standard)
1.5x (Overtime)
2x (Double Time)
Meal Penalty
Total Pay
🔄 Need a do-over? Click the ⋯ three dots at the end of the column and select “Reset Day Shift” to start fresh.
➕ Add Extra Compensations
💰 Taxable Compensations
(Ex: Kit Fees, other taxable items)
Type
Rate
Description
📎 Upload File (Receipts, etc.)
🚗 Non-Taxable Compensations
(Ex: Mileage, per diems)
Type
Rate
Description
📎 Upload File
✅ Don’t Forget to Save!
When you’re finished, hit that 💾 SAVE button to lock in your progress.