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Import Types and Limits for Basic and Sales Navigator Accounts

The foundation of great outreach? Getting the right contacts into your campaigns.🚀

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Written by CS Team

  1. Basic LinkedIn import types and their limits
    1.1 Basic search
    1.2 Basic search by URL
    1.3 Import from CSV

  2. Sales Navigator import types and their limits
    2.1 Search with Sales Navigator
    2.2 Import Saved Search
    3.3 Sales Navigator Search by URL

Overview

With Salesflow, you have multiple import options designed to match your LinkedIn license and your target audience.

1. Basic LinkedIn import types and their limits

To start adding contacts into your campaign, simply click the ADD CONTACTS button on the right side of your screen and the add contacts menu will be displayed.

1.1 Basic Search

Search for contacts directly from Salesflow, the same way you would search from your LinkedIn account. You can add up to 1000 contacts per import.

To search contacts using Basic Search, simply fill in the filters you would like to use and click START SEARCH


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1.2 Basic Search By URL

Create your search on your LinkedIn account and use the URL to populate contacts. You can add up to 1000 contacts per import.

  1. To import contacts simply create your search in LinkedIn

  2. Copy the URL from your browser

  3. Go to the campaign and click ADD CONTACTS

  4. Once there, click on Basic Search by URL and copy-paste the URL on the field in Salesflow.
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  5. Once you have added the URL, click on VALIDATE and Salesflow will start validating the link.

  6. Once it is validated, click on START SEARCH to start importing the contacts.

Services are now supported! Please check this article to learn more about importing a services search.


1.3 Import from CSV

Create a CSV file with the LinkedIn profiles of the contacts you wish to add to your campaign. The maximum number of contacts to add per import is 5000. You can learn more about CSV import here.


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2. Sales Navigator import types and their limits

To start importing contacts into your campaign using Sales Navigator:

  1. Click on the campaign you would like to add contacts to

  2. Then click on Add Contacts, and select the Sales Navigator tab in the menu.



2.1 Search with Sales Navigator

Search for contacts directly from Salesflow, just like if you searched from your Sales Navigator account. You can add 2500 contacts per import.
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2.2 Import Saved Search

When selecting this import type, all the Saved Searches created on your Sales Navigator will be shown in a drop-down menu.


To import a saved search:

  1. Select the campaign you would like to import the contacts to

  2. Click on Add Contacts, and select the Sales Navigator tab

  3. Click on Import Saved Searches

  4. Select your Saved Search

  5. Then choose to Add all leads / New leads only. You can import a maximum of 2500 per import.
    ​
    ​Add all leads will add all the contacts in the saved search. While New leads only will add only the leads that have been recently added to the saved search. If you import a saved search list, and after a while you want to import the same list, you can select New leads only and it will only import the new leads that have populated in the meantime.
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  6. Finally click on Start Import


​2.3 Sales Navigator Search by URL

Create your search on your Sales Navigator account and use the browser URL to populate contacts. You can add up to 2500 contacts per import.

To import contacts simply:

  1. Create your search in your Sales Navigator

  2. Copy the URL from your browser and paste it in the URL field in Salesflow.

  3. Once you have copied the URL, click on VALIDATE and Salesflow will start validating the link.

  4. Once it is validated, click on START SEARCH to start importing the contacts.

Managing Existing Connections and Muted Contacts

Existing Connections

If a contact has already connected with you on LinkedIn, they will appear in the new campaign with the status "Connected." This helps you identify existing connections and avoid redundant outreach.

Muted Contacts

Contacts who have previously messaged you will be muted automatically in the campaign as soon as they're imported. This prevents the sequence from being sent and is done to mimic human behavior. You can unmute them if you wish to do so.

IMPORTANT NOTE: Salesflow doesn't allow duplicates. This means if a contact is in one campaign, you will not be able to import them into another campaign. This is done to avoid contacting the same person twice.

Best Practices for Campaign Management

  • Regularly re-import saved searches to capture new leads while relying on Salesflow’s duplicate prevention to maintain a clean and organized campaign.

  • Monitor the status of connected and muted contacts to ensure your outreach strategy aligns with your goals.

  • Use the system’s automation features thoughtfully to maintain a professional and personalized approach to lead engagement. Additionally, new leads from a Sales Navigator saved search are not automatically added to an existing Salesflow campaign. To include new leads, you need to re-import the saved search. Salesflow also ensures that contacts already imported or previously contacted will not be added again, maintaining an organized and efficient outreach process.

We hope you found this article helpful! If you have any questions, please let us know via email at support@salesflow.io or through our support chat.

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