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Medicaid FAQs

Updated over a week ago

How do I bill for Medicaid with notes (i.e. no +/-data)?

If you don't take quantitative (+/-) data on a goal, add Goal Notes to ensure the goal is pulled into the Medicaid Data report.

How do I add notes for an objective (but not a goal) in the Medicaid Data report?

We recommend adding notes for an objective to the Student or Group notes section so they won't be tied to the goal.

Can I change the info that copies for Medicaid when I click on the $ sign?

If you would like to select which info is copied for billing, you can do so through the Billing Template Editor - go to the main ‘Actions’ drop down at the top, click ‘Edit Billing Template’ and then check the info you want to include.

Can I make a list of students I have to bill Medicaid for?

1. You can filter students who have consent for Medicaid billing by creating a Tag in the Caseload tab called "Medicaid".
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2. In the Reports tab, select the 'Medicaid Data' report and filter your students by the "Medicaid" tag.
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How do I document evaluations for Medicaid?

Check out this video or follow these step-by-step directions:

Step 1: Create a new one time session

  1. Navigate to the Daily Data tab.

  2. Right click your mouse and then click 'New Therapy Session'

  3. Select the student you evaluated from the drop down list.

  4. Click on the start/end time to open the session.

  5. Add any details for the evaluation in the Student Notes section.

👉 Pro Tip: Add detailed notes about standardized assessments, observations, and caregiver input to support Medicaid documentation requirements.

Step 2: Fill in Evaluation Report Details

  1. Navigate to the Reports tab.

  2. Select the Medicaid Data report from the left-hand side.

  3. Select the student you evaluated from the Students section.

  4. Select the time range for when the evaluation took place and click Generate Report.

  5. Find the session that corresponds with the evaluation you completed. Use the drop-down menus to select the Service Type, Place of Service, and Observation. If your specific option isn't listed, feel free to type your entry directly into the open field. See drop-down options below:

Click here for Service Type options

  • 92521 — Evaluation of speech fluency (e.g., stuttering, cluttering)

  • 92522 - Evaluation of speech sound production (eg, articulation, phonological process, apraxia, dysarthria);

  • 92523 - Evaluation of speech sound production (eg, articulation, phonological process, apraxia, dysarthria); with evaluation of language comprehension and expression (eg, receptive and expressive language)

  • 92524 — Behavioral and qualitative analysis of voice and resonance

  • 92605 — Evaluation for prescription of non-speech-generating augmentative and alternative communication device

Click here for Place of Service options

  • School

  • Telehealth

Click here for Observation options

  • Cooperative

  • Uncooperative

  • Disruptive

  • Responsive

  • Unresponsive

How do I document non-billable services?

Select “Non-Billable” from the Service Type drop down column in the Medicaid Data report. You can bulk update this information by following these steps:

  1. Go to the Reports tab

  2. Select Medicaid Billing on the left

  3. Choose the student(s) and date range

  4. Check all sessions you wish to tag

  5. Click Actions, then Edit Data

  6. Select Service Type, and select “Non-billable” from the dropdown

  7. Select Update

This will update the selected sessions with a “Non-billable” label for the service type for easy filtering and reporting.

Do you work with my Medicaid biller?

Currently, SLP Toolkit has a partnership with the following Medicaid billers:

  • Relay (22 states)

  • HBS & HPC (Ohio)

  • SES (Georgia)

Questions? Click here to learn more!

Related Articles
Streamlining for Medicaid Tooltip
Medicaid Data Report
Reports FAQs
How to document evaluations for Medicaid billing
Medicaid Documentation in SLP Toolkit – HPC
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