The Print screen stores a history of all reports and background-generated documents exactly as they were produced at the time. This includes reports run manually, collated pay reports, and documents generated automatically during system processes. Because these files preserve their original state, they are essential for auditing, compliance, and verifying past payroll activity.
What the Print screen is for
The Print screen provides access to:
Reports manually generated through the Reports menu
Reports collated through the Pay reports menu
Reports and documents automatically created in the background during processing
Any large multi-part reports that the system queues and generates asynchronously
All items are stored as-at-generation, meaning they do not update when payroll data changes.
Accessing the Print screen
Navigate to the Print screen from the main navigation bar.
A chronological list of past reports will display, showing:
Report name
Date and time generated
User (where applicable)
How the Print screen preserves report state
Reports in the Print screen represent a snapshot of information at the time they were generated.
For example:
You run a report for the current pay
Make additional edits to transactions
Run the report again
Both versions will appear separately in the Print screen, each showing the original values from when they were created.
Re-running a report from the Reports menu will always use the current data, not the prior version.
This makes the Print screen ideal for:
Audit trails
Verifying historical payrun outputs
Investigating changes or corrections
Confirming what was submitted or reviewed on a specific date
Viewing and downloading reports
Select any report from the list to:
View - brings up the report using the SmoothPay's internal PDF viewer
Print PDF - Downloads a PDF of the selected report
Export - Downloads a spreadsheet version of the selected report
Reports remain available until manually deleted.
What you may find in the Print screen
You will find every report that has been produced dated and maintained in it's original state. You will also find, any background reports that are produced when completing other processes. e.g. a Payroll Posting Summary is produced automatically with each completed pay cycle.
When to use the Print screen
Use this screen when you need to:
Retrieve a report exactly as it was originally produced
Confirm what was generated for a specific payrun or period
Compare multiple versions of a report run at different times
Access background reports that are produced from other processes.
If you need a new report based on current data, use the Reports menu or Pay reports menu instead.