What Is a Member Group?
A Member Group is a way to categorize pool members into logical divisions for reporting and tracking purposes. Note: Member groups are limited to pools with fewer than 5000 entries.
Common examples include:
Company departments
Office locations
Fundraising teams
Friend groups or leagues
Class years or organizations
You can structure Member Groups however best fits your pool.
Where to Manage Member Groups
To create and manage groups:
Navigate to Commissioner Console
Select Pool Settings>Member Group Settings
Open the Member Groups page from your contest tools
Create groups
Assign members to those groups
Step 1 — Create Your Member Groups
Begin by setting up the groups you want to use.
Examples:
Marketing Team
Sales Department
East Region Office
Alumni Group A
You can create as many groups as needed.
Step 2 — Populate Your Member Groups
There are multiple ways to assign members to groups. These options are available on the Pool Settings page.
Member Self-Selection
Members choose their own group when joining the pool.
Selection can be optional (default) or required
Useful when members already know which group they belong to
Reduces administrative work for commissioners
Manual Assignment
Commissioners assign members to groups directly.
Members are not prompted to select a group when joining
Provides full control over placement
Ideal for structured organizations or pre-defined rosters
Note: You can adjust your Pool Settings to allow members to self-select a group when joining or to manually assign them yourself.
Members Can Belong to Multiple Groups
For added flexibility, members are not limited to a single group.
You may assign one member to multiple groups if appropriate. For example:
An employee who works across departments
A participant representing multiple teams
Overlapping fundraising groups
Why Use Member Groups?
Member Groups are especially helpful when you want:
Separate leaderboards by group
Internal competitions within a larger pool
Reporting by department or team
Better organization for large contests
Member Groups make it easy to run one contest while still recognizing performance across different segments of your participants.