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Invoice Sequencing

How to setup invoice sequencing

Elliot Palmer avatar
Written by Elliot Palmer
Updated over 3 months ago

Invoicing in Street

In order to generate invoices in Street, there are a few invoice related settings that you need to setup first. An invoice requires invoice settings, that contain payment details, and invoice settings require an invoice sequence, the invoice prefix and starting number.

Given this, the first step is to setup your invoice sequences.

Note - If you are currently in the process of migrating your accounts over to Street, you can skip the Invoice Sequence stage for now and use the default one when creating your invoice settings here. Once you have fully migrated and know the starting number for your invoices you can update the invoice sequence.

Invoice Sequencing

This is where you will setup the sequence details for your invoices.
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You can have multiple sequences set up so that different types of invoices can be generated to be part of a different sequence. For example, you might have a different invoice sequence for set-up fees, compared to the sequence you use for completion invoices.

Note - Only Company Admins will have access to Invoice Sequencing.

Head to Settings (left side panel at the bottom) > Company Settings > Invoice Sequencing. Here you can create a new sequence and view/edit your list of existing sequences:

When you first join Street you will see a sequence already created called 'Default'. You can either edit this and use this as your main sequence (see here for editing a sequence) or you can create a brand new one to use (see below).

Creating an Invoice Sequence

Click the 'Create' button to create a new sequence to enter the relevant details.

There is no 'one correct way' of adding your invoice sequence details as it depends on how your business operates. However there are are some guidelines / suggestions.

Title

The invoice title is what will appear when selecting which sequence to use when creating your individual branch invoice settings so this should be clear, ie Sales Invoices. If you are a multi branch network, you could use Branch A Sales Invoices for example.

Prefix

The prefix is what will appear before the number on your invoices. For example, if you are a multi branch network, you could use the first few letters of your branch, ie SAL for the Salford sequence and ALT for the Altrincham branch.

Note - The prefix field is optional so you can chose to omit this if it's not needed. However if it's used, each sequence must have a different prefix.

Starting Number

The starting number will be the number that Street will use for the first invoice generated in Street. When first setting up your account with Street, you should set this up to follow on from your previous CRM's invoice sequence, ie the last invoice in your old CRM was SAL10, here in Street you would add a starting number of 11.

Editing / Deleting an invoice sequence

To edit an invoice sequence, click the pencil icon to open the details page and make the changes.

Note - Editing an invoice sequence will not affect any existing invoices, only new invoices.

It is also not possible to have two identical invoices in Street. For example, if you have invoice numbers from SAL1 through to SAL10 in Street and you edit the invoice sequence starting number back to 1, the next invoice will still generate as SAL11 (as the system can see 1 through 10 already exist).

To delete an invoice sequence, click the bin icon. This will not delete any existing invoices and will simply delete the sequence from the system.

Note - It is not possible to delete an invoice sequence if it is currently in use on a branch invoice (see Invoice Settings below for more information).

Branch Invoice Settings

Once you have setup your invoice sequencing, you can then setup your branch invoice settings. Please see this help article for steps on how to do this.

Street is constantly being updated. This can mean that some of these articles become slightly out of date. If you spot something that looks a little bit different to your Street account, please let us know on the live chat so we can get it updated!

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