Item Name - The name of your item (this is a required field).

Description - The Catalog Category selected for this item. This will show the full path of categories selected to get to the item name (Conduit > EMT > 1-1/2" would show as 'Conduit EMT 1-1/2"').

Internal Identifier - a unique code for each item provided by your team (cannot be the same as another item's identifier).

Search Keyword - also referred to as an item 'alias'. This is designed to expand search criteria on an item so that the field is empowered to search by item names they are familiar with. For example, a lift (scissor, fork, etc.) may be called a 'cherrypicker' onsite. This field needs to be unique for each item.

Units - Unit of measure for the item (this is a required field).

Categories - This is where you can select which category to sort the item within. These can be built out by following this article.

Price by - A secondary unit used to measure the items you need to order. This field works in conjunction with the 'Price by Unit' field. This empowers our customers to measure item expected prices using one unit of measure, but then converting it into another unit of measure when creating a PO. (for example: Your units on an item could be 'Each' but they may be sold by the 100 'C')
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​We recommend talking with your StructShare Customer Success Manager before using this field.

Qty Per Unit - this is a field designed to create a calculation when ordering materials. For example, maybe materials are priced by 'each' but sold 'per 100 units'. This field empowers us to store the individual unit price but also have it purchased 'per hundred'. If buying things in 'bundles' or 'boxes' this can be helpful.
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​We recommend talking with your StructShare Customer Success Manager before using this field.

Cost code - A cost code is a series of alphanumeric characters used to represent the different labor and material costs for a specific type of work being performed on the job. Your cost codes are used to manage the dollar amounts and quantities on a project's budget.

Budget Category - a compartmentalization tool to group job costs. You could group by cost types (equipment, material, tools, rentals, etc.). You could also group by sub trades the business performs (low voltage, testing, etc.)

Expected Price - this is designed to show how much you should expect an item to cost. Many of our customers input an expected price and then change it based on the quotes they receive. Others leave it blank and manage price on a supplier-by-supplier basis.

General Notes - Any notes you want to add for this particular item.

Internal note - Add a note that only your internal team will be able to view.

External note - Add a note that will be visible to suppliers.

Files - Associate a file with the item (you can upload directly from your computer).

Model # - can be unique to a manufacturer or supplier.

Manufacturer - Name of the manufacturer of this item.

UPC - More global than a Model #, typically used instead of Model # but not in addition to.

Update date - Last time this item was edited.

Updated by - last person to edit the item.

Created by - first person to add this item into the database.

Image URL - If you want to add an image you can plug in a URL here (you can’t upload a file directly from your computer at this time).

Tax codes - Tax Codes are created in the System Settings, and then can automatically be applied to an individual item from here.

Budget category - a compartmentalization tool to group job costs. You could group by cost types (equipment, material, tools, rentals, etc.). You could also group by sub trades the business performs (low voltage, testing, etc.)

Expected price - this is designed to show how much you should expect an item to cost. Many of our customers input an expected price and then change it based on the quotes they receive. Others leave it blank and manage price on a supplier-by-supplier basis

Warehouse - You can associate a particular Warehouse in your StructShare system with this item.

Inventory - If you first add a Warehouse to an item, you can then also add inventory against it.

Model - This field is generally leveraged to track the associated item's 'Model Number' - generally assigned to the item by its manufacturer.