Location to Location rules establish fixed prices between specific locations or areas, ideal for common routes like airport transfers or city-to-city trips.
Access this section by navigating from Settings > Prices from left side bar.
Location to Location pricing is available on the Essential, Pro and Full plans.
Prerequisites
Before configuring Location to Location pricing, define your locations and areas and products:
Navigate to Settings > Areas and Locations
Create the geographic zones you want to use in pricing rules(
note : make sure radius covers the entire location otherwise it wont be detected in location to location pricing rule)
Create set of products from Settings > Products
Pricing Rule Configuration
Then Click '+ Add Pricing Rule'
Name - Assign a descriptive identifier (e.g., "Airport Rate")
Type - Select "Location to Location" for fixed price rules
Shuttle Service (Per-Passenger Pricing) (optional) - Enable if pricing should be calculated per passenger instead of per trip.
Schedule
Defines when the pricing rule should be applied
Do not limit by time (anytime) - The rule is always active.
Limit this rule to a specific date and time range - Apply the rule only within a defined date and time period. Once selected, then mention
Pick-up date within (Set start and end dates) Specific week days (Select active days and hours where each row = day, each column = hour)
Apps
Select where this pricing rule should be applied
Web Booker
Dispatch Panel
Setting Fixed Prices
Use Price for Both Directions
When enabled, the same price is applied for both pickup → drop-off and return routes. Helps save time by defining only one direction
Location Pair
Define routes and set prices for each vehicle type:
Pickup address in area – Select the starting location
Drop-off address in area – Select the destination
For each route, set prices based on vehicle types that are already created in the portal by you. Each vehicle type can have a different fixed price. Products can be enabled and disabled by simply checking the respective checkboxes
Example: Amsterdam Airport to Amsterdam central station: €10 for a Standard Sedan, €15 for a Van
Add Multiple Routes
Click 'Add route' to define additional location pairs.
Each route can have its own pricing for different vehicle categories.
Routes can be removed using the delete option.
Price Adjustments
The Price Adjustments section allows you to modify the final calculated fare by adding surcharges and applying rounding rules. These adjustments are applied after the base fare has been calculated using your pricing rule.
Per Passenger Surcharge
Enable Per passenger to automatically add an extra charge for each additional passenger beyond the first passenger.
Example:
Base fare: €20.00
Per extra passenger surcharge: €10.00
Booking for 3 passengers
Calculation:
Base fare for first passenger: €20.00
2 additional passengers × €10.00 = €20.00
Final fare: €40.00
This option is useful when larger groups create additional operational costs or require larger vehicles. The surcharge is automatically added to the final fare during the booking process.
Per Stopover Surcharge
Enable Per stopover to automatically add a fixed surcharge for each additional stop included in the journey.
Example:
Base fare: €20.00
Per stopover surcharge: €5.00
Booking includes 2 stopovers
Calculation:
Base fare: €20.00
2 stopovers × €5.00 = €10.00
Final fare: €30.00
This option is useful when passengers request additional stops during a journey, as each stop may increase travel time and operational costs. The stopover surcharge is automatically added to the final fare during the booking process.
Price Rounding
Enable Price Rounding to automatically round the final calculated fare before it is presented to the customer.
Available rounding options include:
Round to nearest 1
€12.40 → €12
€12.60 → €13
Round to nearest 5
€12 → €10
€13 → €15
Round to nearest 10
€14 → €10
€16 → €20
Price rounding is commonly used to display cleaner and easier-to-read fares while maintaining consistent pricing across bookings.
Note: All price adjustments are applied on top of the calculated fare generated by the pricing rule and affect the final amount shown to the customer during the booking process.
Saving Your Configuration
Click 'Save' in the top-right corner to apply changes. Location to Location rules should typically have higher priority than broad Dynamic rules to ensure fixed rates apply correctly.