Using the roster management feature, you can add everything from cover shifts, schedules, leave and ratio's!
Watch the videos below and read the FAQ's at the end of this article, to get the most out of rosters.
Create a New Roster
Edit or Delete Rosters
Staff Clock in
Click here to learn more on managing annual leave requests or how to auto-approve requests.
How do I enable auto-clock in, so that the time the check in/out button is pressed is auto-recorded and staff cannot edit. Click here!
FAQ's
Can I mark staff as absent using the website?
Yes, click here.
How do I download time sheet reports?
Select Roster > Insights
Select download room report or download report. Try both to see which layout suits your needs best. The room report summarises all staff members, while the download report shows time in/out individually and in greater detail.
Can I restrict staff check-in's?
Yes, click here. the restrict staff check-in button, means that when staff select check in/out, it auto-records the time. They cannot check in earlier than their rostered time. The time can only be edited by management using the web interface.
How do I stop staff from using the TeachKloud: Childcare App outside of their assigned rostered hours?
With the click of a button! Click here.
How do I add Cover Shifts?
Select Roster Management
Select 'add schedule' in the top right hand corner
Select the room, start and end time and calendar dates
Select the relevant dates and select 'cover'
Select the staff member who is doing this cover shift
What are the differences between Educators and Other Staff?
Educators: have access to the TeachKloud Mobile App. Staff can check in and out of shifts, add breaks and leave/absences via the TeachKloud mobile app.
Other Staff: are staff who do not need access to the mobile app. For example, you may want to add a roster for administrative staff, download / print this to share but do not want to give them access to the app. Note: If a staff member is added under Other Staff but then needs to be invited to use the app, they will first need to be removed from Other Staff, before access to the app is granted.