Staff using the TeachKloud: Childcare App can request leave. The leave request is sent as an email to the registered admin account and can be approved/declined. Once approved, an email and app notification is sent to notify the staff member.
The leave button replaces the 'absent' button, providing more options for staff: annual leave, bereavement, national holidays, bank holidays, maternity and paternity, other [specify reason].
Please read the below in full, before watching the video:
How can staff request leave?
Using the TeachKloud: Childcare App > Educator Timesheet, select the 'Annual Leave' button, which replaces the 'absent' button
Staff can then send a request by inputting the relevant information (e.g. date of leave, paid or unpaid etc)
Admin is sent an email, notifying them of this request and instructions on how to approve or decline the request.
Leave requests can always be viewed by clicking here, selecting the relevant staff member, then selecting 'view leave requests'
To view submitted annual leave requests, select the annual leave button in the top right hand corner of the Educator Timesheet screen of the TeachKloud: Childcare App
Can the admin add leave without staff having to request it? For example, to reflect that the service will be closed during Christmas holidays
Yes, click here or navigate to Roster > Roster Management
Select 'add annual leave' (top right hand corner on most laptop/desktop devices)
How can I edit or delete leave, that has been added to the roster management calendar
Select the relevant staff member (middle of screen to the left)
Using the calendar, click on the relevant staff, month and specific leave you want to edit (it will be in grey)
A pop up will show where you can edit
Tip: If a staff leave was approved but now needs to be deleted, select that specific leave entry and select delete.
How can I download reports to see what hours were worked/leave taken?
Navigate to Roster > Insights
There are two reports, room report (which includes a summarised report on all staff) and individual reports (which are usually longer but include more detail on staff check in/leave). You may choose to download both, to see which layout suits your needs. To download a report, select download room report or download report in the top right hand corner.
How do I restrict staff to only being able to check themselves in or mark themselves as absent?
Read this help article, to learn more.
How do I restrict staff to using the app during working hours?
Read this help article, to learn more.
Please note: if a staff leave is approved but admin then adds leave for the same date(s), the staff leave will be overridden by the admin input. At present, staff can request leave for the whole day, it does not consider partial leave requests (for example half a day). If a staff requests leave and it is approved, it will put the staff on leave for the whole day and the staff will not be able to check in on that day(s).