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How to include archived children in attendance reports
How to include archived children in attendance reports
Updated over a week ago

Including archived children in attendance reports is easy:

Select attendance > Insights > Download Room Reports > Include Archived Children

How it works: Archived Children and Insights Reporting

  • Insights Section Functionality:

    • The insights section is designed to show children who are scheduled for the selected date.

    • This includes all children with an attendance schedule for that day.

  • Archived Children in Reports:

    • An archived child with future attendance schedules will appear in the insights report.

    • Example Case: A child archived in 2022 with schedules set for 2023 will be visible in the insights for those dates if the 'include archived children' button is and a date the child was scheduled for is selected

  • Managing Archived Children:

    • To prevent archived children from appearing in future reports (on dates after they have left or graduated), their attendance schedules should be updated.

    • Options for managing this include:

    • Attendance Schedule Review: Regularly review and update attendance schedules to ensure they reflect current attendance up to the child’s last day.

However, if you find that children were archived but still had attendance schedules for after the date of archiving and want to remedy this:

  • Unarchiving and Updating Schedules: Unarchive the child, adjust or remove their future attendance schedules, and then re-archive.

  • Download and Edit Reports: Download the attendance schedule as an Excel sheet, remove archived children, and use this for accurate, up-to-date reporting. However, we do recommend that schedules are up to date on TeachKloud, so downloaded reports can immediately reflect accurate data.

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