Disclaimer
The information provided is based on our interpretations of the requirements. It is your responsibility to ensure that you are compliant. If you have any concerns or suggestions please contact us.
The requirements change slightly depending on how you set up your Tuple database for correct reporting.
Below are different stages in your NZQA F23 reporting. Each with instructions on what needs to be completed for successful reporting.
1. Set Up
If you are required to complete NZQA reporting, it is important that you incorporate specific NZQA field collection and processes into your Course Offer, Learner and Enrolment setup. Spending a little more time upfront can save a lot of time later.
Learn More about Field Guidelines
Before you can set up for correct reporting you need to understand the reporting requirements especially surrounding what data collection is required.
NZQA File Guidelines outlines each field that is in the NZQA files and provides required information regarding collection and location in Tuple.
Set up your Tuple database for NZQA Unit Standard record of achievement reporting:
1. Set Up Units
Each Unit Standard must be set up as a unit in your Tuple Learner administration database. Make sure the Is Unit Standard box is checked
2. Set Up Unit Offers
Create offers of each unit standard
(Optional) Set up unit groups to manage groups of unit standards
Note: The NSN is a required field in the export. You can enter it manually or set up NSI database access
4. Modify Unit Enrolment details
The NZQA Result field must contain one of the following values: ‘C’, ‘CR’, ‘A’, ‘M’ OR ‘E’. If another organisation is reporting/has reported this competency and you still want to enter an NZQA code, use the code ‘PC’ (previously completed). Records with this code will not appear in the export
The End Date must not be blank or in the future
2. Run Export
Once you are ready to export the NZQA Record of Achievement data you can follow the export steps:
Important Notes:
If you have more than one course offer in this export batch, the location code will be taken from the first one processed. We recommend that you always only process offers from a single location in the same batch. For maximum safety, process only one course offer per batch
Note that everyone in the Course Offer who is ready to be exported will be exported
Steps to follow:
1. Navigate to Tuple > Exports
2. Click NZQA Export. Records ready to be exported will only show when:
CUOR End Date is in the past
NZQA Result = ‘C’, ‘CR’, ‘A’, ‘M’ or ‘E’
Has not previously been exported. If you need to re-export a record you will need to reject the correct batch
3. Click to select which offers you want to export
4. Optional: Adjust email address if required
5. Click Export Selected Course Offers
6. An email containing the export file will be sent to the specified email address. Unzip the file and submit the text file on the NZQA website
3. Export Errors
You may come across some common validation errors when you run your exports. Check out the list we have compile together for you and how to troubleshoot NZQA Export Errors.
How to Reject an Export Run
Each record will only be exported once. If you find there is a problem with a record when you review the file, you will need to reject the batch, correct the error(s) and repeat the export.
Steps to follow:
Navigate to Tuple > Exports
Click NZQA Export
Click NZQA Result Export History
Click the link that says Reject