🧼 TL;DR:
Use subspaces to stay organized
Decide if messaging should be open or reply-only
Set the tone and keep things readable
Use reactions instead of replies when possible
Archive or repurpose old spaces
📁 Use Subspaces to Stay Organized
When a Space starts to cover too many topics, create Subspaces to keep things focused.
✅ Example Subspaces for a Store Team Space:
Shift Coverage
Ops Updates
Recognition Wall
HR Questions
This avoids clogging one chat with too many conversations—and makes it easier to find what you need later.
✅ Know When to Allow Open Messaging
By default, Subspaces are reply/reaction only (to reduce clutter).
You can change that by checking “Allow any member to message in this subspace” in settings.
💡 Use reply-only mode when:
Sharing announcements or recurring info
Posting schedules, updates, or documentation
You want the Space to feel more like a board, less like a group chat
Open messaging works better for:
Shift coordination
Daily team convos
Back-and-forth brainstorming
🧑💼 Set the Tone Early
If you're starting a new Space, post a quick intro message that explains:
What the Space is for
What kind of messages belong there
How often you expect people to check in or reply
🗣️ Example:
“Welcome to the Weekend Shift Coverage subspace. Drop in when you need help covering a shift. Use reactions to claim one!”
😂 Use Emojis + Reactions to Reduce Noise
Instead of sending “Got it” or “OK,” react with 👍, ✅, or 🙌.
It keeps conversations clear—and prevents message overload, especially for mobile users.
🗃️ Archive or Repurpose When Needed
If a Space goes inactive, don’t delete it—repurpose or archive it.
✅ Example:
Change “Holiday Sales 2024” to “2025 Planning”
Archive “Inventory – Jan” after it’s done, but keep the record
💡 Pro Tip:
Avoid too many spaces for the same group.
Example: Instead of separate tabs for “Friday coverage” and “Sunday coverage,” make one subspace called “Weekend Shifts” to keep it clean.