Embedding a video or document inside a Whale card is a great way to provide context, enhance learning, and keep everything your team needs in one place. Whether it’s a CEO welcome message or a recording of your latest all-hands meeting, you can easily bring in content from tools your team already uses — like Google Drive, OneDrive, or SharePoint.
For quick process walkthroughs, don’t forget to use Whale’s built-in screen recorder, which lets you generate step-by-step guides from your recordings instantly.
📽️ When to Embed a Video
Here are a few popular use cases:
🎤 Monthly Company Meeting
Upload your Zoom recording and embed it in a Monthly Meeting card so everyone can catch up asynchronously.
👋 Welcome Message from Leadership
Record a personal welcome from your CEO and embed it in your “Welcome to Company X” onboarding card.
These videos offer a personal, human touch — while keeping your documentation dynamic and engaging.
📎 How to Embed from Google Drive or OneDrive
Step 1: Open the Card
Navigate to the card where you want to embed your file.
Step 2: Click the Cloud Attachment Icon
Click the paperclip icon (cloud) in the card editor toolbar.
Step 3: Connect Your Account
Google Drive: Log in with your Google account
Microsoft OneDrive: Log in with your Microsoft account
Google Drive
Microsoft OneDrive
Step 4: Select Your File
After logging in, a pop-up will appear where you can browse and select the file you want to embed.
Google Drive
Microsoft OneDrive
✅ That’s it! Your file is now visible and playable within the card.
🔗 Embedding from Microsoft SharePoint
SharePoint requires a slightly different method using the Whaley iFrame:
Step-by-Step:
Open the document in SharePoint
Click Embed or Get embed code
Copy the embed code to your clipboard
In the Whale card editor, open Whaley > iFrame
Paste the embed code into the iFrame field
Now your SharePoint file will be embedded and viewable directly within the card.
Pro Tip
💡 Embedding works great for training libraries, meeting recaps, onboarding videos, and centralized updates — keeping your content interactive and accessible without needing to jump between platforms.