Each project in xTiles includes system collections that automatically gather specific information from your project, helping to streamline workflows.

The Tasks collection gathers all tasks within the project.
The Library collection gathers all uploaded media.

By default, these collections are hidden, but you can enable them through the project settings.

To add a Task or Library system collection:

Navigate to the top of your project.
Click the down arrow icon (for creating a new page).
From the options that appear, toggle Tasks or Library.

The chosen collection will then appear in your project as a new page.

To hide a system collection, simply untoggle it from the same menu where it was added.

Each system collection page will be automatically created as soon as you add your first task or upload your first media to the project.

Task collection

A Task Collection is initially displayed as a table by default. You can explore your tasks using the following built-in views:

All Tasks: Shows all tasks within the project
To-Do Tasks: Shows all active tasks that still need to be completed
Completed Tasks: Shows tasks you’ve already marked as done
Calendar: Displays tasks on a calendar based on the Due Date property
Board by Assignee: Shows tasks in a Kanban-style board organized by the Assignee property

You can also create your own custom views using existing properties by clicking + New View at the top of the Task Collection. This allows you to organize and filter tasks in the way that works best for you.

Filters

You can customize which tasks are displayed in your Task Collection by using the Filter option in the top-right corner of the collection settings.

You can apply multiple filters at the same time to control exactly which tasks appear. Tasks can be filtered by:

Tasks can be filtered by:

Name
Status (To Do, Completed)
Due Date
Assignee
Priority (Low, Medium, High)
Created Time
Created By
Location (by page)

This allows you to quickly focus on the tasks that matter most.

Task Collection in My Planner vs Task Collection in other projects

My Planner is your centralized hub for tracking tasks across all of xTiles. Unlike a Task Collection in a single project, My Planner collects tasks from everywhere, giving you a unified view of your work across the platform.

Task Collection in Regular Projects

Gathers tasks only from that specific project.
Useful for managing tasks related to a single project in one place

Task Collection in My Planner

Gathers tasks from all over xTiles — across all your workspaces, projects, pages, and tiles.
Perfect for seeing everything you need to do in one centralized view, regardless of where the task was created.

Library

The Library system collection gathers all types of media uploaded to your xTiles project, including:

Images
Links
PDFs
Files

By default, the Library collection is displayed in Table view, but you can adjust how the collection cards are shown using View Settings and Filters.

By default, the Library collection includes built-in views for different types of media, allowing you to switch between them conveniently:

All – Displays all media in the project.
Images – Shows only images.
Links – Shows only links.
PDFs – Displays only PDF files.
Files – Includes all files, including images, documents, and PDFs.

There is also one more system collections - Project - it gathers your all created subproject into a collections - this is available only in My Planner

There is also one more system collection – Projects. It gathers all your created subprojects into a single collection. This collection is available only in My Planner.

For more details on managing Projects and subprojects, check out our My Planner article