Scanning a professional expense in Accountable takes seconds. Point your camera at a receipt, and Accountable extracts the key details and creates the expense for you automatically.
This article covers where to start, what gets extracted from your scan, how to add multiple pages to one expense, and how to upload several receipts at once.
Where can I scan a receipt?
You can scan a receipt from 2 locations:
The blue Bank screen: tap the "+" button, then select "Scan expenses".
The pink Expenses screen: tap the "+" button, then select "Scan documents".
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From there, Accountable opens your camera. Take a photo and Accountable extracts the key details to create the expense.
What information does Accountable extract from the scan?
Accountable extracts the date, the merchant, and the relevant amounts (such as the total and the VAT). Based on that information, it also suggests the right accounting category. If no category is suggested, Accountable could not identify the type of expense from the receipt, and you will need to choose a category manually. Always review the details before saving the expense.
Can I scan multiple pages for one expense?
Yes. Tap the "+" to scan another page or the back of your receipt if it contains important information.
How do I upload multiple receipts at once?
If you have been saving receipts throughout the month, you can upload them all at once in the web version of Accountable using drag and drop.
Click "Upload a new expense".
Select all your files or drag and drop them into Accountable.
Accountable creates a preview for each file so you can confirm that everything imported correctly. Once reviewed, save them in Accountable and they will be instantly accessible from any of your devices.
🎥 Want to learn more? Join our upcoming webinar "Claim it right: top deductible expenses", hosted live by one of our tax coaches to answer your questions.
Key takeaways
Scan receipts directly from the Bank or Expenses screen using the "+" button.
Accountable automatically extracts the date, merchant, amounts, and suggests an accounting category.
You can add multiple pages or photos to a single expense.
Upload batches of receipts at once via the web version of Accountable using drag and drop.
Need help? Chat with us or email support@accountable.eu, we're happy to help.