Akada allows you to quickly run credit card payments for your customers who have chosen recurring billing at one time. The tool will enable you to post credit payments to cover multiple charges that fall into a specified date range. The payment will automatically be entered into the customer's account and applied to the appropriate charges.
To Post Recurring Credit Card Payments:
From any page in Akada, select the Charges & Payments tab.
Select Post Credit Card Payments on the right.
Select the charge types to be included by checking or un-checking the boxes.
Set a date range and click the Set Dates button when done.
Use the drop-down to choose the types of Billing accounts to include. (Will automatically default to recurring billing accounts)
Choose the Recurring Date (or group) number. (Because some parents have already selected this option, they automatically were set in Group 1.)
Enter the description you wish to appear for the payment on the customer’s transaction page.
Enter the CC fee info if applicable to your studio.
Check the boxes to include parent 1 or 2 in receipt emails.
Select the Email Receipts and Declined Credit Card boxes. You can edit the declined message by selecting Edit.
Select Preview Credit Cards, scroll down, and view all the accounts and the amount to post to their credit cards*. From here, you can adjust the amount to be charged if necessary. Just click on the Amount box and enter the correct amount.
Now you're ready to click on Post Credit Card Payments. The payments will be queued and finalized in the order received.
Your payments are now queued and will be finalized in the background. You can now move on to your next item; with the payments processing in the background, you no longer have to wait on the posting cc payment page.
*Clicking the arrow next to the name will display the charges in the total payment amount.