Recruitment

If you need a simple and easy way to manage recruitment for your company then we have the solution in the form of our recruitment module! This module allows you to create vacancies and manage applicants all in one place saving you time on recruitment admin. Best of all it starts from as little as £5 per month + VAT

Recruitment Hub
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The main area of the recruitment module is the Recruitment Hub, which is where you can see information that you want to easily access such as: recruiters, open vacancies and shortlisted applicants. 

​PLEASE NOTE: To be a recruiter you must have HR or Line manager permissions

You can either create a vacancy via the recruitment hub > + add button in the right hand corner or you can create a vacancy via Recruitment > Vacancies > + add button

This will take you to the vacancy form that you complete in order to complete your vacancy:

PLEASE NOTE: The text boxes won't at present allow for the use of bullet points, please use a hyphen ( - ) instead

Please note that this form is 'set' and not customisable and the fields marked with an asterisk are mandatory.

From the recruiter drop down, you can select from any of your Line Managers to oversee the vacancy.

The vacancy tag facility enables you to categorise your vacancy so it is easy to search for at a later date.

 You are able to upload your own document to the vacancy. If you have an application form for example that you wish to be filled out.

This is achieved by navigating back to the open vacancy after it has been created and selecting the blue right arrow, this will take you into the main vacancy page, if you then scroll to the bottom you will see a document upload section.
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Once your vacancy record has been created, the next step will of course be to let people know about it.

When you create your vacancy a Share button will be generated at the top of the vacancy.

​Please note: that the URL will only generate once you reach the publication start date.

You can then share this URL over any job sites you wish for people to apply through.
Breathe will not automatically share this URL on any job boards it is up to you to share it where you would like it to be seen.

You will be able to manage all your vacancies under Recruitment > Vacancies

Applicants will start to apply for your vacancy using the link that you have published.

To manage these applicants, you simply go to Recruitment > Applicants and use the arrow icon to go into each record.

If you assigned the vacancy with a recruiter then they to will be able see the applicant records for anyone who applied for this vacancy.

The recruiter will also receive an email informing them that there are applications that have been submitted, these will arrive in the daily notifier. This email details how many new applications have  been received since the previous day. This means an email is not sent each time a new application is received. 

From the applicant's profile you can use the actions section at the top of the page to chose what happens next.

You can either invite the candidate to interview or reject them.

If you decide to invite the applicant for interview, this will bring up a template invitation email.

You will need to select an interview time and date using the date picker and time slider and you will need to choose an applicant stage from the drop down menu.

When you invite applicants to interview, any interviews coming up in the next 7 days will appear on your HR dashboard.

Those applicants who are successful at interview and selected by the recruiter to be shortlisted will get added to the shortlist at the bottom of the vacancy details:

You are also able to take advantage of the calendar sync option to sync interviews to your calendar. This guide will explain how to make the most of this feature.

Once you have chosen the successful applicant you can 'accept and make employee', which will create them an employee profile in breathe for you.

Please note: Only the HR user has access to the 'accept and create employee' button which can be found in the short-listed candidate's record.

Once you have created them their employee profile this will automatically archive the applicant and enrol them into a process that deletes their applicant profile after 90 days.

You can manually archive other applicants and opt them out of the automatic deletion process by using the actions at the top of their profile.

Any archived applicants can be found under Recruitment > Archived Applicants.

All that remains now is for you to contact your successful applicant personally with the good news and make sure that they get that all important breathe welcome email so they can log in as one of your new employees!

If you're on the Recruitment Plus option you have access to some analytical reporting:
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