Please find below the answers to some frequently asked questions on our recruitment module:

How much does Recruitment cost?

Recruitment plans:

Standard Plan - £5 a month, allows you 2 open vacancies a month

Plus Plan - £20 a month, allows you unlimited open vacancies (please note these prices exclude VAT)

Registered charities (that have a registered charity number) will receive 50% off the recruitment plan price, with VAT added.

To change your recruitment plan or turn recruitment on and off go to:

Configure > Settings > Modules > Recruitment

Can I have more than one recruiter?

You can only set one recruiter to oversee the recruitment process.

This means that all the administrative side of the application stays in the hands of one person.

However, CVs can be downloaded and shared with a 3rd party if required so that they can participate in the recruitment process and HR and Admin can view all vacancies.

Can I customise the vacancy form?

The vacancy form isn't currently customisable.

What happens to my data if I switch off Recruitment?

  • When you switch off the Recruitment module all your information will remain in the system with the exception of archived applicants.

  • Breathe will automatically delete any archived applicant after 90 days (unless the applicant gives authorisation for you to hold their data for future roles and you exclude them from the automatic deletion).

In the example below, the new applicant provided permission to hold their record for a future vacancy.

By clicking the "x" icon, you can exclude the applicant from automatic deletion.

Please note: that when you close a vacancy, it will automatically archive your applicants and they will be deleted after 90 days.

Can I use the same vacancy to fill multiple roles?

You're not able to hire multiple candidates from one vacancy at once, but you can "un-archive" a vacancy and hire more applicants.

Simply click on the "re-open vacancy" button.

Next up set your new publication date for the vacancy:


I haven't received documents attached to an application

Applicants will need to click "upload" in order to attach documents to their application, before they click "finish application". If this hasn't been done, applications can't be edited after submitting; any additional documents will need to be sent separately.

Recruitment reporting

The recruitment analytics reports can be found under the reports tab, it will tell you how many views you get per vacancy, applicant average and the time it takes to fill a vacancy.

How will I be notified of new applications?

As a HR user, if you're opted in to receive the daily HR notifier email (found via your profile > email notifications tab) you will receive a daily email in the morning telling you how many applications you have for your vacancy.

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