Adding Income categories to your Memberships and POS Products can help make it easier to import your payment information into your accounting software. Ensuring that these Income Categories match your income categories or account codes in your accounting software is key.
Create your Income Categories
To create your Income Categories go to Settings> Account Profile> Income Categories.
Click on +New Category at the top right hand side of your screen. This will open the Income Category drawer. Then enter the Name of the Income Category, Code. Select a Type and add a short description if needed. The code should match the account code for this type of payment in your accounting software. Click on the green Save button the bottom right hand side of the Income Category drawer.
Your Income Category should not appear on the list of Income Categories.
Link your Income Category to Product Sales Categories
To link your newly created Income Categories to the correct products in point of sale, you need to allocate the Income Category to a Product Category.
To do this, go to Product Sales> Products> Manage Categories.
If there is no Product Category created for the type of Product you will be linking your Income Category to, type in the name of the Product Category you want to create and then click on +Add.
Once your Product Category is on the list, click on the pencil icon to edit the Product Category. From the Income Category dropdown list, select the Income Category that you would like the Product Category Linked to. You can also select a colour for the Product Category if you choose to. Then click Save.
You will now see that the Income Category appears below the name of the Product Category.
Lastly, to link your Income Category to the Products, ensure that when you are creating (or editing) the Products from the Products page you are assigning them a Product Category.
Link your Income Categories to your Memberships
To add your Income Categories to your Membership payments, you first need to ensure that you have linked the Income Category to the Membership Category.
To do this, go to Settings> Membership plans> Manage Categories.
If there is no Membership Category created for the type of Membership you will be linking your Income Category to, type in the name of the Membership Category you want to create and then click on +Add.
Once your Membership Category is on the list, click on the pencil icon to edit the Membership Category. From the Income Category dropdown list, select the Income Category that you would like the Membership Category Linked to. Then click Save.
To Link your Income Category to your Membership, ensure that when you are creating or editing your Membership plans you assign the correct Membership category.
Exporting your Payments List with Income Categories
To see your list of payments complete with Income Categories, go to the Payments section from the left hand side menu.
Use the filters at the top of the screen to select the timeframe that you would like to see the payments for. You can also filter by payment status, membership name, membership category, location and added from.
Once you have created your customised your Payments report. This can be exported using the download button at the top right hand side of your screen.
The report will be exported as a CSV file, which will include the column with the Income Categories. This file can then be imported into your Accounting Software where applicable.
