INTRODUCTION
Feature Summary: Get an introduction to CourtReserve Events—structured, customizable activities like clinics, open plays, and socials. This overview explains what events are, how they differ from reservations, and links you to detailed articles on setup, scheduling, registration, and more.
Use Cases:
Customize event schedules, registration limits, fees, and instructor assignments
Manage recurring programs like weekly clinics or seasonal socials
Control court and resource allocation for organized group activities
Track attendance, performance, and member engagement through reporting
What is an Event?
On CourtReserve, an event is an opportunity for players or members to participate in a planned activity. Each event has a specific time, place, category, and capacity. Individual players or members can register if they'd like to participate in an event. System users can register players on the admin dashboard as well.
Events can be on a single date or multiple dates. If an event takes place on multiple dates, the activity must occur at the same time on each day unless an individual event date is manually edited outside of the recurrence rules. System users can also create recurring events with custom dates and times.
What is the Difference Between an Event and a Reservation in CourtReserve?
An event is a pre-structured activity created by the organization—such as clinics, camps, leagues, or social mixers. System users define the courts, times, instructors, and registration limits, and players can sign up for those specific offerings.
Example: A club hosts Pickleball Open Play every Monday from 5–8 PM on Courts 1–3 with a 15-player limit. Players register for that exact setup.
Events are ideal when the club is organizing group-based programming and wants to manage participation centrally.
What is a Reservation?
A reservation is a member or admin booked time slot for a court, resource, or facility. Unlike events, members choose the date, time, and location based on availability.
Example: A player reserves Tennis Court #2 for a singles match at 10 AM next Saturday.
Reservations are flexible and self-directed, and are typically used for casual play, practice, or facility access.
When Should the Events Tool be Used?
Use the Events tool to create an activity that requires players or members to register online. Examples include:
Classes
Clinics
Round Robin Play
Social Gatherings
What’s Next?
Set up high-level event classifications to organize and filter your events for both system users and players starting with Event Categories.
Understand how Event Categories, Tags, and Sessions work together to organize and filter events.
Create an Event - Start here and create a single-day or multi-date activity. Customize program settings like hours of operation, facilities, instructors, and more.
Event Registration & Waitlists - Configure registration and waitlist rules.
Recurring Events - Learn how to create an event that takes place over weeks or even months.
Event Setup - Customize settings, such as fees and approvals, and get links to other advanced settings, like registration restrictions and guest setup.
VIDEO TRAINING & RELATED WEBINARS
Click here to watch the Events: Overview video that covers the information in this article.
Click here to watch the All About Events Webinar that covers high level information on events. Please note: this webinar was recorded in 2020 and may not include the most recent event features (such as Event Tags).