If you forget to set up Notetaker before a meeting or your meeting starts unexpectedly, you can add Notetaker to a virtual meeting that is already in progress by providing the meeting URL directly.
How to add Notetaker to a live meeting
Navigate to Meetings in the side menu
Click Invite Coworker Notetaker
Paste the Google Meet or Zoom meeting URL into the field and click Invite Notetaker
Coworker Notetaker will join the meeting within approximately 5–10 seconds and appear as an attendee named Coworker Notetaker
Admitting Notetaker from the waiting room
Depending on your meeting settings, Notetaker may appear in the waiting room before it can join. The meeting host or co-host must admit it. Once admitted, Notetaker begins capturing audio and will generate a transcript and summary report when the meeting ends.
Notes
Notetaker only records from the point it joins — it cannot capture audio from before it was invited.
If Notetaker is not admitted within 5 minutes, it will stop attempting to join.
This method works for both Google Meet and Zoom meetings.
For recurring meetings, consider using auto-join settings instead of adding Notetaker manually each time.