Cash flow is all about timing. Forecasting involves estimating cash coming in and going out based on your business performance.

Cash flow forecasting has several benefits:

PX360's cost tracking and powerful integration with Xero make projecting cash flow simple. Below we will review the different tools available to you when forecasting.

Included in this guide:

Side-by-side with an account's cash flow table, the Analyse tool allows for early analysis as well as quick updates at any point in time during the project.

You can select a period of time, choose an individual project or multiple, and quickly see what was budgeted vs. what was actually spent. It can also forecast what percentage of your budget is allocated for a future time period.

Any adjustments needed on the Gantt chart can be quickly made to better reflect the actual events; e.g. the joinery deposit was pulled forward by ten days, which affects the analysis.

Even more, you can get a very quick understanding of whether costs for periods to come are from labour costs or suppliers (materials/contractors/equipment).

PX360 uses Gantt charts as its primary cost-tracking tool because we're built for builders. Builders think about daily tasks at the same time: staff instructions, materials orders, contractor/supplier coordination, etc. Gantt charts allow you to see the entirety of your project over time, simplifying your ability to make the right decisions at the right times.

Variations are a part of doing business. They can affect the time and costs of a project and slow progress down if not managed correctly.

PX360 gives the real-time ability to add new variations, as well as track variations to existing tasks, keeping the original budget costs separate from any additional approved variation costs.

Builders are always on the lookout to save time and money. Work Order management is specifically designed to do that. Tracking individual contractors and suppliers allows you to receive invoices and apply them directly against that contractor's budget. PX360 allows for withholding amounts and retention to your contractors and suppliers. When ready, just settle the amounts that need paying out.

You can also monitor trades across multiple projects to assess their overall performance and costs. Use Work Order management with Variations to really stay on top of changes to original quotes.

Progress claims are an important tool to manage client expectations. PX360 provides a simple way to provide claims to your clients ensuring approval prior to invoicing, and making sure your business is paid on time.

Timesheets in PX360 are created based on a project's tasks and associated costs. Tasks you created at the beginning of a project are tracked all the way through to the staff member who did the work when they submit their timesheets. Our Xero payroll integration syncs payroll calendars and allows for the automated exporting of timesheets. Your teams get paid on time and you get reliable payroll tracking.

One-click reports provide insight into current budgets on cost centres, overspend, underspend, and the statuses of Variations or time extensions. Since all tasks are associated with a cost centre, these reports become a powerhouse for real-time understanding of project budgets and outstanding costs.

Have questions? Email our team at support@px360.com.au and we would be happy to help.

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