👥 User Roles & What They Can Do
Admin
✅ Book on behalf of others
✅ Approve all bookings
✅ Override most booking rules
✅ Bypass budget limits for any user
Booker
✅ Book on behalf of others
❌ Cannot approve bookings
⚠️ Limited override powers
✅ Bypass budget limits (only for bookings for Bookers or Admins)
Booking Approver
✅ Can approve bookings for all users or specific departments
❌ Cannot make bookings on behalf of others
🙋 On-Behalf-of Bookings
🧍 Primary Guest
The person the booking is for. All rules (budget, access, etc.) apply based on this user.
👤 On-Behalf Booker
The person making the booking. Must be an Admin or Booker.
🚫 Booking Limitations & Overrides
🔓 Can Be Overridden
Limitation | Who Can Override |
HQ desk assignment | Admin or Booker |
HQ already booked desk/private office | Admin or Booker |
Company budget limits | Admin |
🔒 Cannot Be Overridden
These always follow the Primary Guest’s permissions:
Multiple seats in flex/common areas
Access to specific space types
Budget limits (if booker is not Admin)
Hidden company spaces
Geo-fenced restrictions
Excluded space list
✅ Approval Rules for On-Behalf Bookings
If the Primary Guest requires Admin approval for a booking:
On-Behalf Booker | Is Admin? | Approval Needed? |
Yes | ✅ Yes | ❌ No |
No | ❌ No | ✅ Yes |
Yes | ❌ No | ✅ Yes |
📌 Example: High-Cost Booking
Company rule: Admin approval needed for bookings over $100.
Booker | Role | Booking For | Approval Needed? |
User A | Regular User | Themselves | ✅ Yes |
User B | Booker | User A | ✅ Yes |
User C | Admin | User A | ❌ No |
User D | Booking Approver | Anyone | ❌ Cannot book |
🤔 Still Have Questions?
We’re here to help! Reach out to us anytime at support@gable.to