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Assigning a Booking as a Booker

Book on behalf of teammates in just a few clicks. Here's your quick guide to assigning bookings and managing them with ease.

Kelley Pembroke avatar
Written by Kelley Pembroke
Updated over a week ago

🚀 Getting Started

As a Booker, you can reserve spaces for others. Here’s how:


🧭 Step-by-Step: Flex Booking

1️⃣ Search for a Space

Use filters to choose a location, date, seats, and amenities on the explore page. ☕🖥️.

2️⃣ Review & Select

Choose and click on a space → hit "Review Booking".

3️⃣ Assign the Booking

In the Assign Booking field, enter your teammate’s name and select them from the dropdown.

4️⃣ Confirm ✅

Click "Book now" to submit the booking, and automatically send a confirmation via email or Slack to the teammate.


🏢 Step-by-Step: HQ Booking

1️⃣ Navigate to your desired HQ

Use filters to choose an HQ location, date, seats, and amenities. ☕🖥️.

2️⃣ Assign the Booking

Click "Assign Booking" and find the user using the dropdown.

3️⃣ Select the Workspace

Find and select the desired workspace on the HQ map.

4️⃣ Confirm ✅

Review the details and click "Book now".


📅 Manage the Bookings

  • Filter by "On-Behalf"

  • Edit, cancel, or track bookings


💸 View Budget Details

  • Head to My Bookingschange the drop down to Budget → and select On-Behalf

  • See all delegated budget activity


❓ Approval Rules

Your Role

Booking For

Approval Needed?

Admin

Anyone

❌ No

Booker

User needing approval

✅ Yes

Booker/Admin

Booker/Admin

❌ No


💬 Need Help?

We’ve got your back → support@gable.to

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