Recipe Statuses
Draft: A new recipe before it has been published for the first time. Drafts do not appear in the recipe book and cannot be added to menus. Gaia saves all edits to a draft automatically.
Active: The most recently published version of the recipe. This is the version that appears on production records and public menus.
Revision: An in-progress edit to an Active recipe. The Active version stays live while you work on the revision. Edits are saved automatically.
Archived: A version that has been replaced by a newer one, or a recipe that has been deactivated. Archived recipes do not appear in normal search results.
Editing an Active Recipe
When you edit a recipe that is already Active, Gaia automatically creates a Revision. The Active version remains live for school menus and production records until the Revision is published.
While a Revision exists, the recipe page shows the in-progress changes in edit mode and the Active version when viewing or printing.
Publishing a Revision
Open the recipe in the Pantry.
Confirm your changes are complete on each tab.
Click Publish on the recipe page.
Optionally add a publish note describing the change.
The Revision becomes the new Active version, and the previous Active version moves to Archived.
Discarding a Revision
To abandon the changes in a Revision and keep the current Active version, use the Discard option from the recipe actions menu. Discarding removes the in-progress edits and restores the recipe to its last published state.
Version History
Each published version of a recipe records who published it, when, and the publish note. Use the recipe's version history to review past versions and the reasons they were published.
Where Each Status Appears
Draft: hidden from the recipe book, cannot be added to menus.
Active: visible in the recipe book; appears on menus, production records, and the public menu.
Revision: the recipe book and menus still show the Active version. Your in-progress changes are visible in edit mode on the recipe page.
Archived: hidden from the recipe book unless the archived filter is on; appears on historical production records.
Viewing Draft Recipes
By default, the Pantry shows only Published recipes, so Drafts stay hidden until you change the Status filter. To find them:
Open the Pantry and click View Settings.
Select the Recipe type, then open the Status filter.
Choose Draft to show only drafts, or select both Published and Draft to show them together.
The Status filter has two options for recipes: Published and Draft. The Draft option lists recipes that have never been published. A recipe that is already published but has an in-progress Revision continues to appear under Published — it is not listed separately as a Draft (see Recipe Statuses above).