Index
Section: Setting Menu > Billing > Cash registers
FAQs
Introduction
A cash register in Golfmanager is a "virtual" drawer where all the system users' collections (card, cash, etc.) go. In this article, we will see how to configure the cash drawer or drawers with which we will work in our different points of sale.
When a user starts his shift, if he is going to operate with cash, the system will ask him to select and open a cash register that we must have previously created. From the moment a user has a cash drawer associated with him, all his collections will go to that virtual "drawer", until it closes, where he will be able to balance the real money with what the system says. During the shift you will also be able to perform cash counts.
The collections that will be reflected in the cash drawer are:
Collections in cash, card, transfer...
Cash receipts and withdrawals. For example when we take out 50€ from the cash register to give to the maintenance staff, or when we put 100€ in change.
Currency exchanges. In case of working with more than one currency, the system will create cash movements every time we have to change money.
Cash is a very important concept in Golfmanager:
Because a company and a series are associated to it, and it will issue official documents that will then go to accounting and Treasury.
Because each cashier can have its own POS and customized buttons. For example, the Pro Shop will have buttons for buggy, sticks, etc. while the Restaurant will have buttons for coke, water, etc.
Because, if you work with stock products, you will have to associate a cash register to a warehouse so that the system knows where to take the stock from when you sell something.
General
To create or configure a cash register we will follow the steps below:
Name: We will fill in the description of the box we will work with, for example "Main box" or "Pro Shop box".
Company: In the drop-down menu we will associate this box to the desired company, which will be previously created. The company has an associated invoice series, so the company here will dictate the invoice series when operating with this cash register.
Accountant account: In the case of dumping the data to the accounting system, mark the corresponding accountant account.
Ticket series: In the drop-down we will choose the ticket series with which the tickets will be issued when charging with this cash register. The ticket formats (or simplified invoices) must already be created in Configuration > Invoicing > Series.
Printer
In this section we will be able to configure options of the ticket printer with which this cash register will operate:
Print Ticket manually: It is not usually used since we want that when charging a sale the system prints a ticket automatically. It can be useful if you want to use the new functionality of "send the ticket by email" to save paper, help the environment or simply because you don't have a ticket printer. If you wish, check this box and the system will not print the ticket automatically when collecting a sale. If we wanted to print a ticket manually from the POS we would have to add a "Print" button.
Type: In the drop-down we will select the type of printer with which we are going to work with this cash register, which as a general rule will be Ticket printer.
Browser: Selecting this type of printer, the ticket will be displayed in a browser pop up.
Ticket printer: The option used as a general rule. When collecting a sale the system will print the document on the ticket printer connected to that PC. You must have downloaded and installed the printer program.
Text printer: Select this type if you have a normal printer, not a ticket printer. It is not usually used.
Character set: This advanced field is usually used for very old printers that print strange characters. Knowing what code to put here, this problem will be solved.
Ticket width: For non-standard printers, we can customize the ticket width. It is not usually used.
Ticket header text: In this field we will insert a free text to appear in the header of our tickets. Here we usually put the information of the company, telephone, email, VAT number, etc.
Ticket footer text: In this field we will insert the free text to appear in the ticket footer. Here we usually put "Thank you for your visit", a promotion, etc.
Left margin: For some special printer types, here we can define the left margin from where it will start writing the ticket.
Right margin: For some special printer types, here we can define the right margin up to where it will stop writing the ticket.
Tips: In case we want to "paint" a suggested tip on the ticket, we will put here the percentages separated by comma, for example: 10, 15, 20. If the ticket was for 100€, at the bottom of the ticket, it will be shown that 10% tip would be 10€, 15% would be 15€, etc.
How to activate the automatic printer
If you want to print a ticket automatically at the end of the sale, you must first download the ticket printer program.
To activate the automatic ticket printing option,
Go to the Configuration Menu > Billing > Cash registers.
Click on the ID of the corresponding cash register.
Uncheck the option "Print the ticket manually".
How to activate manual printer
You can change the Golfmanager printer settings by following the steps below. The error will be avoided, but the printing will be manual.
1.- Go to the Configuration Menu
2.- Click on Billing> Cash Register
3.-Open the desired Cash Register
4.- Change the option "Type" to "Browser" in the Printer section
Following the previous changes, tickets will be printed manually as follows:
Once the ticket has been paid, go to the “Tickets” tab
Click on the printer logo
In the pop-up, confirm that the corresponding ticket printer is already selected and click on “Print”
How to add your company logo to your ticket printout
In this article we help you to add a logo to your ticket printout.
We show you an example of how to add the logo so that when you print the ticket, it is printed at the beginning of the ticket.
This can only be done depending on the ticket printer you have. You can get more help with tutorials on YouTube.
Here is an example for the Epson TM-T20II printer model and with a Windows 10 operating system.
Go to your computer's Control Panel and select Devices and Printers.
Find your Epson printer and with the right mouse button select Properties.
Under the General tab, select the Preferences button.
Go to the Advanced Settings tab and select the button.
Here you can select where on the ticket you want the logo to be printed.
Select the Select Image button and you will be able to add a .PNG or .JPG file
Select the Alignment you want, left, center or right.
If the image is too small, you can activate the Resize option.
You can modify the brightness (lighter or darker).
You can also use the Print Test button.
Select the Set button to save the settings.
In the main menu there are more options if you want to add margins, barcodes, etc.
We hope you find this help article helpful.