Select the studio location where the class will take place. If your studio operates out of multiple locations, make sure you're scheduling at the correct one.

Course (Term-Based) A structured series of classes tied to a term (e.g., a 10-week session), running on one day of the week for the length of the term. You'll link the class to an existing term or create a new one when scheduling.

Drop-In A standalone class with no term required. Students can book individual sessions without committing to a series.

Pick the specific class from your list of available class types. If the class doesn't exist yet, create it in your class list before scheduling.

Each course you schedule is a single weekly series on a single day. If you want the same class to run on both Monday and Wednesday, you schedule it twice, and you end up with two separate courses — a Monday course and a Wednesday course. There is no way to combine them into one course, and no way to add a second day to a course after it's been scheduled.

Putting both of them in the same term does not join them. A term sets the date range, the pricing option (Pro Rate or Full Charge) and the multi-course discount rules that its courses follow — it's a container for courses, not a course itself. Two courses in the same term stay two separate enrolments.

This matters at booking time: a student who enrols in the Monday course is enrolled in, and charged for, the Monday classes only. They are not booked into the Wednesday course and are not charged for it. To have them in both, book them into both — and if the second one should be cheaper, set that up with Term Discount Rules.

Using the same class template for both doesn't change any of this. The template controls the name, price, duration, tags and settings that a schedule inherits — it doesn't link two scheduled courses together.

If you want a course whose sessions fall on different days from week to week, schedule the day most of the sessions fall on, then delete the individual dates you don't want and add the odd sessions separately. Do this before anyone has enrolled — deleting a date that already has bookings cancels those students and refunds them.

Select one or more instructors to lead the class.

Instructor Pay

For a single instructor, set a global pay rate by choosing a rate type and entering an amount:

For multiple instructors, each instructor gets their own pay configuration:

For more detail, see: How to Set Up Instructor Rates.

Select the room where the class will take place.

Enter the maximum number of students allowed. Once this limit is reached, the class will show as full and students will be directed to a waitlist (if enabled).

You can optionally enable "Capacity Split" which allows you to define "Roles" for each capacity. For example, in a Tango class, you may want to ensure you have an equal number of students booking in to "Lead" as are booking in to "Follow".

Minimum Students Set a minimum number of students required for the class to run. If bookings don't meet the minimum, you can cancel the class.

Allow Drop-Ins Enable drop-in bookings for individual sessions within the course. When turned on, you'll also set:

Make-Up Classes Toggle whether students can use make-up session credits for this class. When enabled:

Allow trials Let people book a single class from this course as a free or paid trial, without enrolling in the whole course. Choose Free or enter a Trial price, and set Trials open until (class dates on or before this date can be booked as a trial). Trial classes are listed in your Trials category, and each person's trial limit is set in Studio Profile > Studio Settings > Trials. See Class Trials: Letting Students Try a Course Class.

Single or Recurring

Visibility & Booking Windows

Control when students can see and book the class, separately for membership holders and package holders:

You can apply different windows for membership holders vs. package holders, and select which specific memberships or packages the window applies to.

Give members or package holders early access to a class before it opens to everyone.

For Memberships:

For Packages: Same options as above, applied to specific packages.

Limit who can book the class based on what they've purchased:

When no restriction is set, any student can book using any eligible payment method.

For course classes with drop-ins enabled, purchase restrictions can be set separately for the main course enrollment and for drop-in bookings.

To update purchase restrictions on an already-scheduled class, go to the Schedule section, open the class, and navigate to Purchase Settings.

You can customise how students with certain Student Tags see and book a class. At the time of scheduling, choose one of the following:

This really lets you customise how your students interact with a class. It's a great tool for restricting level bookings to students who've been issued the appropriate student tag — for example, allowing only students tagged Intermediate to book an intermediate class. Student tags are managed under Manage Studio > Tags > Student Tags.

Enable Make this class private/hidden to remove the class from the public schedule entirely. Private classes can still be filled by:

Students who are not booked will not see the class on the schedule at all. This setting can be toggled on or off at any time after the class is scheduled.

The Line Item feature lets you add an extra charge (such as a costume fee) to a class, so that when the class is booked the student must also pay for that line item. The amount is automatically calculated into the class total or payment plan. The most common use case is dance studios that allow upfront payment and payment plans.

Important restriction: If you add a line item to a class, students cannot use a package or membership to pay for that class. Because of this restriction, the feature is enabled on a studio-by-studio basis rather than released to everyone.

If you'd like this turned on for your studio, just send us a message via the live chat requesting "Line item feature turned on".

If your studio runs recurring terms, the Term Duplication feature lets you copy an entire term's schedule into a new term — preserving class types, days, times, instructors, rooms, capacity, and all settings — without rebuilding everything from scratch.

How to Duplicate a Term

Status Indicators

Each row shows one of three statuses:

Editing Before Saving Click Edit on any row to open a modal where you can adjust any detail of that class before it's created — including date, time, instructor, room, capacity, and all visibility and purchase settings. The destination term is locked and cannot be changed here.

Saving the Duplicated Schedule Once all rows show a green checkmark (or any conflicts have been accepted), click Save & Schedule All to create all classes at once. Classes with unresolved red-X errors cannot be saved until those issues are fixed.

When you duplicate a term's classes, you can choose to bring the enrolled students across to the new classes. Here's exactly what that does.

Only students with a real, paid spot in the source class are eligible. Specifically, a student is brought across when they have an active enrollment whose payment went through (paid, processing, or refunded).

These are not copied:

Bookings made for a child/dependent are included and carried across against that child.

Copying a student does not book them into the new class and does not charge them. Instead, it creates an enrollment request (an invitation) for the new term. The student owes nothing at this point. Payment only happens later, if and when they confirm and check out — at which stage your normal pricing, payment plans, packages, or memberships apply as usual.

So the new term starts with pending requests, not confirmed, paid bookings.

The "copy students" choice you make at the start is just a starting point — it's not all-or-nothing. When you open a class to review it before creating it, you'll see a checklist of its enrolled students, and you can tick or untick individuals. Only the ticked students are invited into that class. You can make different choices for each class.

If more students are being copied into a class than its capacity allows, the class capacity is raised automatically so everyone fits. It's never lowered — if your capacity is already higher than the number of students, it stays as you set it.

Students can't be auto-copied into classes that are membership-only or package-only (either for the main booking or for drop-ins), because enrollment there depends on the student holding the right membership or package. For those classes the copy-students option is switched off, and you'll see a note explaining why.

When you finalise, you choose how the invitations go out:

In every case the notification is an invitation to enrol in the new term's classes — not a charge.

Resending invitations

Copied students appear on each new class as draft bookings (invitations). To resend one, open the class, go to the Draft Bookings tab of the class list, and choose Resend from the Actions column. This resends that student's invite email and app notification. To send all pending invitations at once, go to Manage Studio > Terms > Draft Bookings and click Resend All Pending Invoices.

After a class is on the schedule, most settings can be updated at any time:

You can also switch a scheduled class to a different class (template) in Edit Schedule. This change always applies to the whole series — there is no "this class only" option for it. (The For this class only / For this class and all future connected classes selectors you see in Edit Schedule belong to other changes, such as the time and instructor — not the class change.) Students already booked keep their bookings, so you don't need to delete and recreate a booked class to change its class type.

You can change a class's time, but you can't change its date or its day of the week. To move a session to a different day, delete that date and schedule a new class on the day you want — and note that deleting a date that already has bookings cancels and refunds those students.

Renaming a Class for Students

In Edit Schedule you'll also find a field (Custom class name) to change the name of the class as it displays to students. This changes the name only for this scheduled class — it does not change the class template, and it does not affect any other schedules of the same class. The new name applies to every date of this scheduled class — a class name can't be changed for just one date. The For this class only / For this class and all future connected classes choice is for changes such as the instructor and time, not for the name. This is handy when you want a schedule to display a different name to students without altering your underlying class.