Employment terms record an employee's employment type, contract type, work arrangement, and place of work. Each has an effective date, so Humaans keeps
a timeline of historical and future changes made.
Employment terms appear in the Terms card on a person's Employment profile page. The card shows the terms that apply today. Click View timeline to see past, current and upcoming entries.
To learn more about changing these, visit Update a person’s employment terms.
Before you begin
For answers to common questions about effective dates, contract types, reporting, and workflows, visit Employment terms FAQ.
To learn how employment terms affect the API, integrations, table uploads, and webhooks, and how Humaans keeps People fields in sync, visit Employment terms and integrations FAQ.
What employment terms include
Each set of terms contains the following fields.
Field | What it records |
Employment type | Whether the person is an Employee or a Contractor. |
Contract type | The contract the person is on, such as full-time or fixed-term. To edit contract types, visit Manage contract types. |
Work arrangement | Whether the person works Onsite or Remote. |
Place of work | The office, for onsite work. For remote work, the city and country the person works from. |
Assigned location | An optional organisation location associated with a remote worker. |
Effective from | The date the terms start. |
Remote terms can also include a full address, state, and postcode. Only people with permission to manage place of work can see and edit these fields. To add a custom field to employment terms, select Terms as the section. To learn more, visit Manage custom fields.
Understand effective dates
The Terms card shows the terms in effect today. To see the full history, click View timeline. The timeline lists every set of terms with its effective date.
When terms are scheduled for a future date, an Upcoming badge appears on the card with the effective date. Hover over the badge to see the upcoming terms, or click it to open the timeline.
To return to the current terms, click Hide timeline.
Where employment terms appear
Employment terms replace the Contract type and Location fields previously found in Employment details. Those values now come from the person's current terms. To read more on updating these terms, visit Update a person’s employment terms.
To learn about the remaining fields, visit Update employment details.
Employment terms also appear in:
Tables: the Employment terms history table lists every set of terms and supports editing and importing data. To learn more, visit Employment terms history table.
Reports: employment type, contract type, and terms effective date are available as report fields. To learn more, visit Report types and available data fields.
Audit log: changes to employment terms are recorded alongside other profile changes.
Custom fields: to add a custom field to employment terms, select Terms as the section. To learn more, visit Manage custom fields.
Who can view and edit employment terms
By default, owners and admins can view and edit employment terms and manage contract types. Other roles can view terms based on their permissions. To learn more, visit Managing permissions and roles.