Virtual Meetings in TobeXR let teams collaborate inside a shared XR View at the same time, no matter where participants are located.
Invite stakeholders, guide them through the model, control what everyone sees, and keep reviews focused and aligned.
Each meeting supports up to 12 concurrent users (CCUs).
What Happens in a Virtual Meeting
One XR View is selected by the host
The XR View loads automatically for all participants
Everyone sees the same model state, based on host controls
Voice, movement, and interactions are shared live
This ensures everyone is reviewing exactly the same information.
Creating a Virtual Meeting (Host)
Virtual Meetings are created at the project level.
How to create a meeting
Log in to TobeXR
Select a project and press Proceed
Open the Project Menu
Select Meetings
Choose users from the project user list
Use the search bar to filter users
Add users using the + button
Remove users using the × button
Enter a meeting name
Select the XR View you want to review
Press Create Meeting
Press Join to start the session
Once created, the meeting becomes visible to invited users. The host is differentiated from participants by the crown worn his/her avatar.
Joining an Existing Meeting (Participant)
How to join
Log in to TobeXR
Press Proceed at the project list
View available live meetings
Press Join on the desired meeting
What happens when you join
The active XR View loads automatically
You can see other users in the session
You can hear other participants (unless muted)
Your position is shared in real time
Host Controls
The host manages the flow of the meeting and what participants can interact with.
The host can lock or unlock participant interaction for:
BIM visibility
BIM transparency
Timeline (4D sequencing)
V‑Zone clipping
Map interaction
BIM element selection sharing
When locked, all participants see exactly the same state as the host.
Session management
The host can:
Mute individual users
Mute all users
Gather users to the host’s location
Control when interaction is shared or restricted
Participant Controls
Participants can:
Join and leave meetings freely
Navigate within the XR View (if unlocked)
Go to another participant’s location
Unmute themselves after being muted
View all synced changes in real time
Gathering Users
What it does
Gathering moves users to a specific location in the XR View.
How it works
Gather user: Bring an individual participant to you
Gather all: Bring all participants to your position
This is useful when
Directing attention to a specific issue
Starting or resetting a walkthrough
Keeping the group aligned spatially
Muting Users
Host actions
Mute individual participants
Mute all participants
Muted users see their microphone icon update immediately.
Participant actions
Participants can unmute themselves at any time
Synced XR Interactions
During meetings, key interactions are synchronised across all users:
Timeline syncing
Host scrubbing or playback updates all users
Playback speed is shared
Host can unlock the timeline for participant control
V‑Zone clipping
V‑Zone clipping changes by the host update for all users
Participants can control V‑Zones when unlocked
Changes are reflected instantly across the session
BIM visibility & transparency
Visibility changes are shared in real time
Transparency updates apply consistently for everyone
These synced behaviours ensure accurate, shared understanding during reviews.
Leaving a Meeting
Users can leave a meeting at any time.
How to leave
Open the Hand Menu
Select Users
Press Leave Meeting
You’ll return to your project outside the session.
When to Use Virtual Meetings
Virtual Meetings are ideal for:
Remote design reviews
Stakeholder walkthroughs
Construction sequencing discussions
Issue identification and resolution
Coordinated decision‑making without travel
Things to Know
Meetings are created at the project level
One XR View is active per meeting
Maximum of 12 users per session
Host controls determine participant interaction
All synced actions update instantly for all users