Bibs and Waves

The bibs and waves feature enables you to upload a list of bibs and waves against the whole event or specific races. You are then able to mass assign bibs using our reporting tooling or assign waves or bibs on an individual basis. Additionally, you are able to add additional data points that should be automatically assigned to a participant if they are assigned a specific bib. and wave (e.g RFID number).

Currently bibs and waves need to be created by a CSV spreadsheet that is uploaded to the system. You can find an example spreadsheet here.

bibNumber and waveName are mandatory columns and must be present in the first two columns of the sheet. These column headers must match these fields exactly.

You may add any additional columns of custom data that will be assigned when the corresponding bib number is assigned (e.g. RFID Tag). You do not need to create these fields in “participant fields” ahead of the upload - new columns will be created if they don’t already exist in LDT.

2. Click “Upload bibs and waves”

3. Decide whether you want to upload bibs/waves for the event as a whole or at race level. You cannot assign to event and race level. If you change your mind later, you can delete your upload.

4. If race level, select the race you want the bibs and waves to be assigned to

5. Add a name for your upload

6. Choose the CSV file that you want to upload

7. Once the file is uploaded click “import”. If the import is unsuccessful, please check that your column names match the template

8. If successful, your uploaded bibs and waves will now be visible in the dashboard.

9. Click the three dots next to the upload and click “view” to see the current assignment. Here you can see a list of which participants have been assigned to which bib number.

2. In your upload click “assign bibs”

3. This will open a pop-up which contains a report, here you can filter your list of participants that you would like to assign to.

Filtering

You can add as many filters as you wish to assign bibs to specific participants

Ordering of assignment

Participants will be assigned according to their order in the report. Please click the title of the column that you would like to sort by to change the sort order.

4. When you have filtered to the participants you want to assign to, click “Next”

5. In the next step, you can choose the wave you would like to assign the participants to. If the number of participants in your list is larger than the amount of bibs available in your wave, then the participants will be assigned to the next available wave in the order you uploaded.

When you have selected your wave, click “next”

6. On the next screen you will be shown a summary of which waves your participants are being assigned to. Click “Assign bibs” to conduct the assignment - do not close the tab after you click this button until the process is complete.

7. Once your bibs are assigned, you will be able to see the participants assigned to the specific bibs in the table.

1. To individually assign, bibs go to the startlist in your event

2. Click on the startlist of the person you would like to assign a bib or a wave

3. Click “Assign bib and wave” in the “Raceday info” section

4. There are two options for assigning bibs to participants. You can either assign a specific wave, in which case the next available bib will be selected:

Alternatively, you can enter a specific bib to assigned to the participant. The wave and any other data points associated with that bib number will automatically be assigned.

5. When you’re ready to assign, click “assign”.

6. In the participant’s Raceday Info, you should now see that they have been assigned a bib number and wave and any other corresponding data points

7. To Unassign a bib, click “Assign bib and wave” and then “Unassign participant” in the pop-up. This will remove their assigned bib and wave as well as freeing up the bib number.