TL;DR: The Organization Dashboard gives agency owners and managers a bird's-eye view of all tutors, students, and learning progress in one spot.
Running a tutoring agency or a large homeschool group means keeping a lot of plates spinning at once! LearnSpark helps you stay organized with the Organization Dashboard. This view is built for Owners and Managers who need to oversee multiple teams and students without switching between a dozen accounts.
Instead of checking in with every tutor individually, you can see how your whole organization is doing from a single screen. This high-level view helps you ensure every student is getting exactly what they need to succeed in their LearnSpark experience.
Using the Aggregated Dashboard
Think of the dashboard as your mission control center. When you log in with an Owner or Manager role, you will see a summary of all active learning across your entire organization. Great job keeping your team on track!
Total Students: Check the exact number of students enrolled across all your tutors.
Tutor Activities: See which tutors are currently generating lessons and how many SparkAI credits are being used.
Progress Overview: View the Standards Progress for all students to see who is excelling and who might need a little extra help.
💡 Good to know: Owners have full access to everything. Managers help oversee tutors and students, while Members only see the specific students you have assigned to them.
Managing Your Team and Access
Building a great team is easy when you can precisely control who sees what. You can invite your team members and set their permissions in just a few clicks.
Head to the Organization section in your sidebar menu.
Click the button to Invite Member and enter their email address.
Select their role: Owner, Manager, or Member.
Choose the specific students this tutor is allowed to work with by selecting their names.
That's it—you're all set! By limiting access to specific students, you keep your data secure and help your tutors stay focused on their own students' needs.
Keep an Eye on Credits and Progress
Even though your tutors provide the daily lessons, you remain the expert on the big picture. You can view any student's profile to see their Operating Level versus their Expected Level across different subjects.
SparkAI updates these mastery profiles automatically as your tutors provide lesson feedback. This means you always have the most up-to-date data ready for parent check-ins or compliance reports without having to ask for manual updates!
⚠️ Heads up: Billing is centralized for your organization. You can monitor your SparkAI credit usage on the dashboard to see if you need to grab a credit top-up pack for the team.
Frequently Asked Questions
Can I see the lessons my tutors are creating?
Yes! Owners and Managers can view any lesson plan or project generated within the organization to help maintain high teaching standards across the board.
How do I change which students a tutor can see?
You can update a member's access at any time in the Organization settings. Simply edit their profile to add or remove students from their allowed list.
What is the difference between a Manager and a Member?
Managers can see aggregated agency data and help manage other team members. Members (usually tutors) only have access to the specific students and features you give them permission to use.
How does agency billing work?
Agency billing is based on per-student thresholds. The Owner manages the subscription and purchases SparkAI credits, which are then shared among all tutors in the organization.
How do I know if we are running low on credits?
The Organization Dashboard shows a breakdown of your credit usage. If you are getting close to your limit, the platform will prompt you to top up or upgrade your plan.