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Activities in the library
In the library, you can browse through different activities and filter for relevant activities and learning paths you would like to add to your development plan. By adding different filters, you can find learning activities more easily. To apply filters such as content type, relevant skills, role profiles and categories, click 'Show filters'.
Add a new activity
Besides the range of articles, videos and books, among others, that Learned makes available as standard, it is also possible to add your own content. Think, for example, of company training courses or manuals. Because a piece of content is always performed as an activity within Learned, we often refer to the term 'activities' within the platform.
To add a new activity to the library, go to Development > Onboard & Learn > All > Create new > Choose for the 'activity' option.
Filling in the information fields
When adding a new activity, you will get several fill-in fields. Go through the following fill-in fields:
Name: what the activity is called.
Content type: indicates what kind of activity it is.
Link to: where employees can find the activity. This field is mandatory for the following content types: video, article, podcast and webinar. Pay close attention to spaces and typos when entering the URL, as it will be validated.
Upload image: upload an appropriate image or stock photo that will be visible in the activity tile.
Description: in this text field, you can give more explanation about the activity from the organisation, or, for example, add some questions as an assignment. This description is visible to employees when performing the activity and they can make notes based on it.
Attachments: in the opened window, you have the option to upload a file. Think for example of a PDF instruction manual.
Relevant skills: link relevant skills or competence that are trained by this learning activity. Linking learning activities to skills makes it easier to link learning activities to role profiles in the organisation.
Categories: add categories to the activity to keep overview in the library. Adding categories makes it easier to find the activity.
Progress measurement: specify how you want to measure the progress of the activity. In case you want to complete the activity at once, choose 'completed or not completed'. In case the activity contains several chapters or stages, measuring in percentages might be the better option.
Settings: choose whether to make the learning activity available to all users in the library.
Edit, duplicate and delete activities
After you create an activity, you can find it in the library. You get automatic editing rights for your created activities. This allows you to edit, duplicate, delete and add other editors to the activity.
Editing activities
There are several ways to edit an activity:
By opening the activity and clicking on 'edit' in the top right corner (see image below).
By clicking the three small balls to the right behind the activity and then selecting 'edit'.
You then enter the same flow as when creating the activity, only this time fields are filled in.
Duplicate
You have the option to duplicate activities. For example, use this if you want to add several similar activities to the library and customise the copy. Open the activity and click 'duplicate' at the top right.
Add editor
Do you want others to be able to edit the activity? Then add editors to an activity. You can add anyone from the organisation as an editor. To do so, open the activity and press 'editors' at the top right.
Deleting activities
You can delete activities using the following steps:
Select the activity(s) you want to delete by clicking on the boxes to the left before the activity name. You can choose to select multiple activities.
Click delete right in the blue bar to delete the activities.
Note: You can only edit or delete activities for which you have editing rights.
Add activities to (development) plan and/or goal
Add to (development) plan
Your development plan contains an overview of all learning paths and activities assigned to you. To add activities to your plan yourself, use one of the options below:
Open the activity and then click the large 'add to plan' button.
Click on the three dots to the right of the activity and then choose to add the activity to the plan.
Note: If you choose a map view of the library, you will have the option to add the activity directly to the development plan at the bottom right of the activity.
Once added, you will be notified that the activity has been successfully added to the plan and the system will offer you the option to start heading the activity to a goal. How this works is explained in more detail below.
Link to a goal
You also have the option to link a learning activity to a learning goal in the Learned platform. Linking an activity to a goal ensures that:
It becomes clear in the learning activity to which goal(s) it contributes.
You can find and update the progress of your learning activity from the associated learning objective.
You can link an activity to a goal using one of the options below:
Option 1: Immediately after you add an activity to your development plan, the system will ask if you also want to link the activity to a goal. Click on 'yes, link to goal'. Choose the goal to which you white add the activity. As a final step, click the big 'add to goal' button at the bottom right of the screen.
Option 2: At a later time. To do this, open the activity and press the large 'link to goal' button on the right. Then again choose the goal you want to link the activity to and press the 'add to goal' button.
Note: You can only link a learning activity to a learning goal.
Unlinking the goal can easily be done in the following way: Open your activity in the development plan in the learning module. Click the minus (-) sign at the top right of the linked goals you want to unlink.
Extra options for coach
Assigning activities to employees from your team:
Open the activity > Go to participants > Add participants and choose employees from your team. Assigning an activity to an employee ensures that the activity appears in the (development) plan of the employee(s) concerned.View progress of activities:
Open the activity and click on participants to see how many participants from your team are linked to this activity and what their progress is.Notifications for completing employees from team:
As a coach, you will be notified when an employee from your team has completed an activity. See the bell icon above your profile picture in Learned for this.
Extra options Admin
Create new categories to which activities can be added.
As Admin, you have default editing rights for all activities in the library. This allows you to duplicate, edit or delete all activities within the organisation.
Assign activities to employees within the organisation:
As an admin, you can assign activities from the library to employees within the organisation.
View activity progress:
To do this, open the activity and click on participants to see how many participants within the organisation are linked to this activity and view their progress.
Please note: When deleting an activity from the library, potential employee progress will be lost. Is the activity also linked to a learning path? Then the activity will also be removed from this.